We are seeking a highly organized and detail-oriented Purchasing Administrative Assistant to support purchasing, order tracking, vendor coordination, and administrative operations for a fast-paced, growing company. This role is ideal for someone who thrives in a multi-tasking environment, can manage competing priorities, and enjoys creating efficient systems and processes that improve workflow.

The ideal candidate is proactive, self-motivated, and capable of managing purchasing support tasks, vendor communications, order reconciliation, and customer service responsibilities while maintaining accuracy and professionalism.

Key Responsibilities
Develop and maintain organized systems, checklists, and tracking processes to support purchasing and administrative functions
Maintain accurate client account records, vendor contacts, and purchasing documentation
Track purchase orders, monitor order status, and ensure timely receipt of goods
Enter and update order information into accounting and tracking systems
Reconcile purchase orders, packing slips, invoices, and vendor documentation for accuracy
Verify vendor pricing against approved purchase orders
Receive shipments, sign packing slips, and scan documentation into internal systems
Communicate shipping updates, order status, and delivery details to managers and customers
Support direct-ship customer communication and follow-up
Build and maintain strong vendor relationships while assisting with pricing and service negotiations
Track purchase orders and provide ongoing administrative support to the Purchasing Manager
Assist with small project coordination and process improvements to enhance efficiency and scalability

Qualifications
3–5 years of administrative experience required
MUST HAVE SAP OR ORACLE
Previous purchasing, procurement, order processing, or customer service experience strongly preferred
High school diploma or equivalent required
Associate’s degree in Business, Technology, or related field preferred (Bachelor’s degree a plus)
Strong Microsoft Excel and Word skills required
Exceptional organizational and time-management skills
Ability to manage multiple tasks simultaneously in a deadline-driven environment
Strong attention to detail with excellent problem-solving skills
Excellent verbal and written communication skills
Ability to work independently with minimal supervision
Professionalism in handling confidential information
Strong work ethic and adaptability in a fast-paced business environment

Preferred Skills
Experience with accounting or order tracking software
Vendor management and invoice reconciliation experience
Process improvement mindset with ability to streamline administrative systems
Strong follow-up and customer service skills


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.