A growing transit planning and consulting firm is seeking an experienced Proposal Coordinator for a hybrid opportunity in the Carlsbad area. This role is ideal for a highly organized marketing, proposal, or business development professional who enjoys writing, editing, formatting, and coordinating strategic pursuit materials in a collaborative, deadline-driven environment.

The Proposal Coordinator will support proposals, RFQs, RFIs, statements of qualifications, presentations, and marketing communications for transit, infrastructure, and public-sector opportunities. This is a strong opportunity to join a supportive team with engaged leadership, positive collaboration, and a work environment that values accuracy, communication, professional growth, and long-term career potential.

Key Responsibilities

- Manage proposals, RFQs, RFIs, and statements of qualifications from opportunity review through final submission.
- Format, proofread, edit, and finalize proposal materials using Adobe InDesign while ensuring quality, accuracy, branding, and compliance.
- Review solicitation requirements, build pursuit schedules, coordinate deadlines, and keep proposal teams on track.
- Research RFPs and new business development opportunities within transit, infrastructure, construction, and public-sector markets.
- Coordinate business development meetings, teaming requests, partner communications, and proposal-related updates.
- Maintain proposal calendars, contact databases, staff resumes, project descriptions, and marketing collateral.

Compensation and Benefits

- Pay: $35 to $45 per hour.
- Job Type: Temp-to-hire.
- Schedule: 32 to 40 hours per week.
- Work Arrangement: Hybrid schedule.
- Location: Carlsbad, CA
- Competitive compensation and benefits based on experience.

Required Qualifications and Skills

- 5+ years of experience in proposal coordination, business development, technical writing, marketing communications, or a related field.
- Advanced proficiency with Adobe InDesign and InCopy is required.
- Proficiency with Adobe Acrobat and Microsoft Word, Excel, and PowerPoint.
- Excellent writing, editing, proofreading, formatting, and organizational skills.
- Ability to manage multiple priorities, overlapping deadlines, and detailed submission requirements.
- Strong communication skills with the ability to work independently and collaboratively with technical teams and senior leadership.
- Bachelor’s degree in Communications, Marketing, Journalism, English, or a related field preferred.

Preferred Qualifications

- Experience within transit, architecture, engineering, construction, industrial facilities, infrastructure, or AEC environments.
- Knowledge of public-sector procurement processes.
- Familiarity with FTA, Caltrans, DBE, and SBE requirements.
- Experience coordinating proposal interviews, presentations, and strategic pursuit materials.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.