Job Summary Required Qualifications and Skills
We are seeking a Project Coordinator for a construction organization supporting industrial facilities and infrastructure projects in Salt Lake City, UT. This role is a strong fit for an organized administrative professional who enjoys keeping project details moving, communicating across teams, and supporting both office and field operations.
The Project Coordinator will work closely with assistant project managers, field technicians, vendors, and internal departments to maintain accurate documentation, purchase orders, invoices, billing records, and project files. This is an excellent opportunity to build a long-term career path in construction project administration while working with supportive leadership, steady project activity, and a team-focused environment.
This role offers the chance to contribute directly to project success by ensuring information is accurate, deadlines are tracked, and team members have the documentation they need to keep work moving efficiently.
Key Responsibilities
- Communicate project updates between office staff, field technicians, vendors, and project leadership.
- Submit, track, and maintain approved project documentation, files, purchase orders, invoices, and billing records.
- Follow up with vendors to confirm documentation, timelines, outstanding items, and project-related details.
- Support assistant project managers with administrative coordination, scheduling support, and project tracking.
- Maintain organized electronic and physical project files using Microsoft Word, Excel, Outlook, and internal processes.
- Help ensure project records are accurate, complete, accessible, and up to date for internal team members.
Compensation and Benefits
- Job Type: Direct Hire.
- Compensation: $65,000 to $75,000 per year.
- Location: Salt Lake City, UT.
- Coordinate administrative support for construction, industrial facilities, or infrastructure projects.
- Track project documentation, purchase orders, invoices, billing information, and vendor follow-up items.
- Support assistant project managers and field teams with communication, scheduling, and project file management.
- Maintain accurate project records and help ensure information is available when needed.
- 3 to 5 years of administrative support, project coordination, or related office experience.
- Strong organizational skills with the ability to manage multiple documents, deadlines, and follow-up items.
- Proficiency with Microsoft Word, Excel, and Outlook.
- Ability to communicate professionally with vendors, field technicians, office staff, and project leadership.
- Detail-oriented approach to documentation, file management, billing support, and data accuracy.
- Comfortable working in a fast-paced, team-oriented construction or project-based environment.
Preferred Qualifications
- Experience supporting construction, industrial facilities, infrastructure, field service, or project management teams.
- Familiarity with purchase orders, invoices, billing records, vendor documentation, and project files.
- Interest in building a long-term career path in construction project administration.
- Ability to work effectively with both office-based and field-based teams.
Equal Opportunity Employer / Disabled / Protected Veterans
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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.