Project Coordinator (Commercial Construction)
?? In-Office Monday–Thursday | Remote Fridays
?? 8:00 AM – 4:00 PM

We are seeking an experienced Project Coordinator with a minimum of 5 years of experience in commercial or ground-up construction who is confident managing project documentation and submitting owner billings. This is a highly visible role supporting multiple Project Managers, Project Engineers, and Superintendents across projects of varying sizes. The ideal candidate is organized, detail-oriented, and comfortable working in fast-paced construction environments while managing billing processes from start to finish.

Position Summary

The Project Coordinator (PC) is responsible for full-cycle project administrative support—from project setup through closeout. This role oversees documentation management, purchase orders, subcontracts, change orders, coding invoices, and compiling/submitting owner billings using platforms such as Procore and client proprietary software. The PC serves as a key liaison between project teams, subcontractors, vendors, and client support staff including Accounts Receivable.

Key Responsibilities

Complete project setup upon award (insurance certificates, job folders, budgets, system entries).

Issue and upload purchase orders, subcontracts, and change orders.

Code and process project invoices accurately.

Enter Schedule of Values into Procore.

Compile and submit owner billings, including pay applications and required backup documentation.

Collect and review subcontractor billings, invoices, and conditional waivers.

Generate owner pencil drafts for review and finalize submissions.

Track and submit project closeout documentation.

Assist with permits, submittals, RFIs, meeting minutes, and weekly reporting.

Generate and distribute weekly client reports including photos, schedules, change order logs, and RFI logs.

Support change order pricing and processing in Procore and client software.

Qualifications

Minimum 4–5 years of experience in commercial or ground-up construction.

Strong experience with construction billings and pay applications.

Proficiency in Procore (required).

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Strong communication skills and ability to coordinate with multiple stakeholders.

Ability to work onsite Monday–Thursday and attend weekly staff meetings.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.