The Project Coordinator supports our fire and electrical project businesses by working closely with Project Managers, field technicians, and cross-functional teams. This role plays a key part in ensuring projects are delivered on time, within budget, and to a high standard of customer satisfaction. The Project Coordinator is responsible for tracking, documenting, and coordinating multiple project elements while maintaining clear communication across departments.

In this role you will coordinate and manage daily schedule changes to meet customer and company needs and serve as a central point of communication between project managers, field technicians, and internal teams.

You will coordinate handoff of projects between Solutions and Service departments to ensure smooth transitions, track and report on project change orders and project close-outs and maintain accurate project records, documentation, and status updates.
The Project Coordinator will track and submit project permits as required, assist with project billing and status reviews, and support the Operations Manager with accounts receivable issues related to projects.

In this role you will participate in monthly Work-in-Progress (WIP) meetings; take detailed notes and distribute action items, assist Project Managers with material requisition, tracking, and delivery, and coordinate and maintain project material delivery schedules.
In this role you will maintain a log of back-ordered materials, including expected delivery dates as well as maintain a master inventory list of company-supplied tools assigned to each Solutions technician.

In this role you will coordinate with Purchasing for replacement or additional tools as needed, support Operations and Project Management teams with administrative and coordination needs and perform other duties as assigned by the Operations Manager.

Qualifications
Previous experience in project coordination, construction administration, or a related role preferred.
Experience supporting fire protection, electrical, construction, or service-based projects is a plus.
Strong organizational and time-management skills with the ability to manage multiple priorities.
Excellent communication and customer service skills.
Proficiency with Microsoft Office and project tracking or ERP systems.
High attention to detail and commitment to accuracy


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.