We are seeking a highly organized and detail-oriented Construction Project Coordinator with a strong background in residential construction. Understanding the residential construction process from pre-construction through completion is a MUST. The ability to read and interpret architectural and construction plans is essential. This role requires effective communication with stakeholders, adherence to timelines, and a commitment to delivering high-quality results. This is an office position with minimal field work.

Responsibilities:

• Manage the administration of multiple residential construction projects simultaneously in coordination with the Field Operations and Design/Build teams.
• Budget planning and tracking ensuring adherence to the budget.
• Conduct reviews with clients on budget status.
• Collect and document selections from client/designer ensuring deadlines are met.
• Collaborate with Estimator to secure bids for selections.
• Create submittals and RFIs and secure client approval.
• Create and track purchase orders.
• Provide administrative support to the Field Operations team as needed.
• Monitor, review, and ensure proper cost coding of vendor invoices and credit card receipts.
• Maintain detailed and organized digital and physical project data.
• Assemble project closure documentation.
• Submitting building perm applications.

Qualifications:

• 5+ years of experience in construction project management within the custom residential construction industry.
• Advanced experience in QuickBooks Enterprise Desktop (job costing, billing, and vendor management) is a MUST.
• Expert level Excel Skills, including pivot tables, formulas, and project tracking is a MUST.
• Proven ability to read and interpret construction plans and documents is a MUST.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Exceptional communication skills, both verbal and written, for effective collaboration with team members and stakeholders.
• Bachelor's Degree in Construction Management, Business, or related field preferred (or equivalent experience).

We’re looking for someone who:

• Has a strong sense of urgency and is proactive
• Is consistently checking in with Danna to take tasks off her plate
• Can manage office supplies and vendor paperwork
• Has QuickBooks Desktop experience (Contractor Edition preferred)
• Brings construction industry experience
• Is a critical thinker and problem solver
• Demonstrates professionalism and discretion
• Possesses top-notch project coordinator and accounting skills
• Extensive experience with obtaining building permits
• Loves dogs – they’re part of our office culture!
• Can compose professional correspondence without relying on AI tools
• Has high attention to detail and organizational skills
• Works well with others and contributes to a drama-free environment
• Produces accurate, high-quality deliverables
• Takes ownership and accountability for their performance


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.