Position Summary
The Project Administrator III provides advanced operational, project coordination, and administrative support for the HRIX Project Process & Quality (PPQ) team. This role ensures smooth execution of project intake, tooling, facilities coordination, vendor management, and day-to-day team operations. The ideal candidate is detail-oriented, highly organized, and comfortable managing multiple workflows in a fast-paced environment.

Key Responsibilities
1. Smartsheet Project & Workflow Management
Manage daily project intake requests and ensure timely routing/processing.
Create and send meeting invitations and schedule project-related sessions.
Set up Smartsheet workspaces for newly approved projects.
Perform the daily “Agility to Smartsheet” import.
Conduct dashboard validation checks, including:
Spacing alignment
Formula and calculation accuracy
Number validation
General quality checks

2. Event & Conference Room Coordination
Manage the intake, processing, and scheduling of event and conference room requests.
Coordinate bookings for internal conference rooms and external venues as required.
Support event setup needs, which may include room layout assistance and/or catering coordination.

3. Facilities Management Support
Submit, track, and follow up on all facilities-related requests.
Support new user equipment requests (IT handles setup; this role manages submissions and tracking).
Submit and track requests for:
Door/lock replacements
Desk reconfigurations
Office moves or workstation changes

4. Inventory & Vendor Relationship Management
Manage ordering, tracking, and invoice processing for:
Breakroom supplies and consumables
Office supplies
General workspace inventory
Maintain and restock consumables across:
3 breakrooms
4 office supply cabinets
7 conference rooms
Coordinate with vendors to ensure timely product delivery and resolve service or invoice issues.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.