Job Summary

Program and Event Support opportunity available with a mission-driven nonprofit organization in El Segundo, CA. This temp-to-hire role is ideal for an organized, tech-savvy administrative and event professional who enjoys supporting meaningful programs, coordinating details, and creating positive experiences for attendees, donors, volunteers, speakers, and internal teams.

This position offers the opportunity to work in a collaborative, values-driven environment with supportive leadership, hands-on training, and exposure to both virtual and in-person program execution. The team values professionalism, follow-through, adaptability, service, and a positive can-do attitude. For someone who enjoys nonprofit work, cross-functional collaboration, and event logistics, this role offers a strong career path with the potential to grow into a regular full-time position.

Key Responsibilities

- Plan, coordinate, and support virtual meetings, webinars, hybrid events, conferences, galas, and campus programs.
- Assist with event logistics, registration, speaker and sponsor coordination, attendee communications, and day-of execution.
- Support budget development, forecasting, expense tracking, vendor coordination, and contract-related follow-up.
- Collaborate across departments to align event timelines, program needs, donor engagement activities, and stakeholder communications.
- Use event platforms, CRM tools, virtual meeting software, project management systems, and office applications to manage details and improve efficiency.
- Provide professional communication and service-focused support to donors, volunteers, vendors, partners, speakers, and internal teams.

Compensation and Benefits

- Pay rate: $28 to $29 per hour.
- Job type: Temp-to-hire.
- Schedule: Monday through Friday, 8:00 AM to 5:00 PM or 8:30 AM to 5:30 PM.
- Additional hours may be required to support programs and events.
- On-site requirement: Full-time on-site during the contract period.
- If transitioned to a regular full-time position, the schedule is three days per week in the office and two days remote.
- Travel: Moderate travel required, primarily between June and November, averaging approximately one week per month during that period.
- Training provided includes orientation to the organization’s mission, program and event planning processes, internal systems, donor engagement, event technology, budget tracking, vendor coordination, and ongoing coaching.

Required Qualifications and Skills

- Coordinate program and event planning for virtual, hybrid, and in-person events.
- Support event budgets, timelines, logistics, speakers, sponsors, vendors, and stakeholders.
- Facilitate virtual meetings, webinars, and event technology setup.
- Collaborate across departments to ensure programs and events are organized, professional, and mission-aligned.

- Bachelor’s degree in Communication, Event Management, Project Management, or a related field required.
- 3 to 5 years of relevant administrative support, project coordination, program support, or event coordination experience.
- Experience planning and facilitating virtual meetings, webinars, hybrid events, and in-person programs.
- Proficiency with virtual meeting platforms such as Zoom, Microsoft Teams, or Google Meet.
- Experience with event management or registration tools such as Eventbrite or ZKIPSTER.
- Familiarity with CRM or donor management systems such as Salesforce.
- Proficiency with Microsoft Office, including Excel, PowerPoint, and Word.
- Experience using collaboration and project tools such as Smartsheet, Microsoft Planner, SharePoint, Google Workspace, Google Drive, Dropbox, SurveyMonkey, or Google Forms.
- Strong written and verbal communication skills with the ability to interact professionally with donors, volunteers, vendors, partners, and internal teams.
- Demonstrated ability to manage vendors, contracts, external partners, budgets, and event details.
- Strong organizational skills, attention to detail, time management, and follow-through.
- Ability to remain calm, flexible, and solution-oriented in fast-paced event environments.
- Collaborative, service-oriented mindset with strong emotional intelligence, professionalism, integrity, and accountability.
- Tech-forward approach with the ability to learn new systems quickly and use tools to improve efficiency and engagement.

Preferred Qualifications

- Experience supporting nonprofit programs, donor engagement, fundraising events, or mission-driven organizations.
- Hands-on experience with galas, conferences, campus programs, webinars, and hybrid event production.
- Experience with tools such as Robotexting, SendGrid, Twilio, ZKIPSTER, Smartsheet, and Salesforce.
- Experience coordinating volunteers, sponsors, speakers, vendors, and community stakeholders.
- Ability to anticipate needs, solve problems proactively, and take ownership of event and program outcomes.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.