Program & Event Planning Role Information 

Project Management / Administrative Support 

Work Hours / Schedule: Monday–Friday, 8:00 AM–5:00 PM or 8:30 AM–5:30 PM, with additional hours as required to support programs and events

On-Site Requirements: Full-time on-site during the contract period; if transitioned to a regular full-time position, three days per week in the office and two remote

Travel Requirements: Moderate travel required, primarily between June and November, averaging approximately one week per month during this period

Core Responsibilities 

• Planning and facilitation of virtual meetings and webinars
• Support in the planning and execution of in-person conferences, galas, and campus programs
• Budget development and forecasting
• Speaker/sponsor fulfillment, management, and coordination
• Tech-savvy use of event management platforms, virtual meeting tools, and collaboration software (i.e., Robotexting, SendGrid, Twilio, Microsoft Office, ZKIPSTER)
• Cross-functional collaboration with various departments across the organization
• Proficiency in Excel, PowerPoint, Word, and Smartsheet
• Strong written and verbal communication
• Vendor oversight and coordination

 Required Background & Experience 

• Strong background in cross-functional collaboration with team members
• Experience planning and facilitating virtual meetings, webinars, and hybrid events
• Proficiency with event management platforms, CRM systems, and virtual meeting technologies
• Experience managing vendors, contracts, and external partners

 Demonstrated budget management experience

• Strong organizational skills and attention to detail
• Proficiency with common office, collaboration, and virtual meeting tools
• Strong written and verbal communication skills

 Preferred Experience / Nice-to-Haves 

• In-person/virtual program execution

 Education Requirements 

Bachelor’s degree in Communication, Event Management, Project Management, or related field required

Key Skills Required 

• Program and event coordination
• Strong organizational and time-management skills
• Written and verbal communication
• Virtual meeting and webinar support
• Tech-savvy use of office, collaboration, and event tools
• Attention to detail and follow-through
• Teamwork and cross-department collaboration
• Vendor, volunteer, and stakeholder coordination
• Adaptability and eagerness to learn

 

High-Performer Snapshot 

What sets them apart: 

• Proactive problem-solving – Anticipates issues before they arise and proposes practical solutions without being asked
• Exceptional follow-through – Consistently delivers on commitments, meets deadlines, and closes loops with stakeholders
• Clear and professional communication – Communicates confidently, concisely, and appropriately with donors, volunteers, and internal teams
• Tech-forward mindset – Quickly learns and effectively uses event, CRM, and virtual meeting tools to improve efficiency and engagement
• High attention to detail with big-picture awareness – Executes logistics accurately while understanding how their work supports fundraising and impact goals

 Adaptability under pressure – Remains calm, flexible, and solution-oriented during fast-paced events or shifting priorities

• Collaborative attitude – Builds trust across teams and actively contributes to a positive, supportive work culture
• Ownership mentality – Treats tasks as responsibilities, not assignments; takes accountability for outcomes
• Continuous learner – Seeks feedback, applies it quickly, and actively builds new skills
• Service-oriented mindset – Prioritizes excellent experiences for attendees, donors, and partners
• Positive, can-do energy – Brings enthusiasm and resilience that elevates team morale

 

Personality Traits for Team Fit 

• Mission-aligned and values-driven – Cares deeply about the cause and brings purpose to daily work
• Collaborative and team-oriented – Enjoys working with others, shares credit, and supports teammates
• Positive and solution-focused – Approaches challenges with optimism and a “let’s figure it out” mindset
• Adaptable and flexible – Comfortable with change, shifting priorities, and fast-paced event environments
• Professional and emotionally intelligent – Communicates respectfully, reads the room, and handles feedback well
• Reliable and accountable – Follows through, shows up prepared, and can be counted on
• Curious and eager to learn – Asks questions, seeks growth, and welcomes coaching
• Calm under pressure – Maintains composure during busy events or tight deadlines
• Detail-conscious but not rigid – Cares about accuracy while staying flexible when plans evolve
• Inclusive and respectful – Values diverse perspectives and contributes to a welcoming environment
• Good sense of humor and humility – Brings warmth, openness, and approachability to the team
• Trustworthy and ethical – Demonstrates integrity, discretion, and reliability when handling sensitive information and relationships

 Required Platforms / Software 

• Virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet)
• Event management and registration tools (e.g., Eventbrite, ZKIPSTER)
• CRM or donor management systems (e.g., Salesforce) 
• Office productivity tools (e.g., Microsoft Office, Google Workspace)
• Email and communication tools (e.g., Outlook)
• Project management and collaboration tools (e.g., Microsoft Planner)
• Survey and feedback tools (e.g., SurveyMonkey, Google Forms)
• Basic presentation tools (e.g., PowerPoint, Google Slides)
• File storage and document-sharing platforms (e.g., SharePoint, Google Drive, Dropbox)

 Training Provided 

• Orientation to the organization’s mission, programs, and values
• On-the-job training in program and event planning processes
• Training in internal systems, platforms, and event technology
• Guidance on donor engagement and nonprofit professionalism
• Support for virtual meetings, webinars, and hybrid events
• Budget tracking and financial procedures training
• Vendor coordination, compliance, and risk management overview
• Ongoing coaching, feedback, and professional development

 Leadership Expectations 

• Lead with integrity, professionalism, and trustworthiness in all interactions
• Demonstrate commitment to the organization’s mission and values
• Take ownership of responsibilities and follow through on commitments
• Communicate clearly, respectfully, and proactively with team members and stakeholders
• Collaborate effectively across teams and contribute to a positive team culture
• Show initiative by identifying needs, proposing solutions, and supporting team goals
• Manage time and priorities effectively to meet deadlines
• Remain adaptable and calm in fast-paced or high-pressure environments
• Seek feedback, learn from experience, and apply guidance quickly
• Support inclusive, respectful, and equitable team practices
• Represent the organization professionally with donors, volunteers, and partners
• Demonstrate growth toward increased responsibility and leadership over time

 

 

 

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.