Looking for a : Program Assistant to provides complex administrative and program support, requiring knowledge of departmental procedures, HUD regulations, and tax credit compliance policies. This role supports management and staff with program coordination, compliance reporting, contracts, and budgeting. Strong organizational skills, attention to detail, and proficiency in property management software and compliance systems are essential.

Provide administrative support to management and staff; act as liaison with tenants, property managers, agencies, and the public.

Assist with HUD programs, tax credit compliance, contracts, budgets, and grant administration.

Prepare compliance reports, correspondence, forms, and supporting documents with accuracy.

Process purchase orders, invoices, contracts, and legal or compliance documentation.

Track program deadlines, maintain compliance calendars, and monitor reporting requirements.

Schedule and coordinate meetings, trainings, and public hearings; prepare agendas and minutes.

Maintain record-keeping and tracking systems; ensure compliance accuracy.

Use property management software and compliance systems for data entry, validation, and reporting.

Coordinate activities across departments and with housing partners to support program goals.

Monitor office and program-related supplies and process vendor invoices.

Perform related duties as assigned.

Knowledge of:

HUD regulations, tax credit compliance policies, and housing program requirements.

Property management software, compliance systems, and modern office practices.

Data collection, report preparation, compliance tracking, and relevant regulations.

Business mathematics, English grammar/usage, and professional correspondence.

Effective customer service techniques for working with tenants, staff, and external partners.

Ability to:

Interpret and apply HUD and tax credit compliance policies.

Perform administrative and compliance support with accuracy and minimal supervision.

Organize and manage multiple projects and deadlines.

Compose correspondence and reports independently.

Communicate clearly and tactfully with diverse groups.

Build and maintain effective working relationships across teams and agencies.

Education & Experience

High school diploma or equivalent required; clerical or administrative training preferred.

Four (4) years of progressively responsible administrative or program support experience.

Experience with HUD housing programs, tax credit compliance, or property management strongly preferred.

Licenses

Valid driver’s license (or ability to obtain by appointment).

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.