Program Administrator/Project Coordinator
About the Role
We are seeking a proactive and highly organized Program Administrator to support and enhance the company’s core programs, events, communications, and state-funded training initiatives. Reporting to the Executive Director, this role ensures smooth operations, strong member engagement, and high-quality program delivery.
Key Responsibilities
Program Operations & Coordination
• Manage and enhance organizational programs in collaboration with leadership.
• Plan and execute industry programs, events, and trainings from start to finish.
• Coordinate logistics including venue arrangements, Cvent setup, materials, certificates, and communication.
• Recruit and manage presenters, instructors, and subject-matter experts.
• Recommend and implement operational and cost-saving improvements.
• Build strong relationships to promote engagement and program success.
ETP State Grant Administration
• Maintain compliance with ETP program requirements.
• Collaborate with the ETP State Representative on required submissions and documentation.
• Support successful completion of grant deliverables.
• Assist in maintaining eligibility for future grant funding cycles.
Communications & Outreach
• Contribute to quarterly/semi-annual newsletters by drafting articles and gathering photos/content.
• Attend organizational events and serve as photographer when needed.
• Update and maintain the company website with program information, event updates, articles, and resources.
• Support clear, timely, and accurate communication across all platforms.
Administrative Support
• Collaborate with leadership on event coordination, program planning, and organizational records.
• Assist with monitoring the annual budget and applying cost-effective operational practices.
• Prepare reports, organize program data, and complete special projects.
• Maintain confidentiality and uphold organizational standards and procedures.
Required Qualifications
• Bachelor’s Degree required.
• 5+ years of experience in program administration or related fields.
• 2+ years in a supervisory, management, or director-level role.
• 2+ years using Event Management Software (Cvent preferred).
• Advanced proficiency in Microsoft Office Suite.
• Strong communication skills (written, verbal, presentation).
• Ability to work early mornings, evenings, occasional Saturdays, and occasional multi-day travel.
• Ability to lift up to 45 lbs (with hand cart assistance).
Preferred Qualifications
• 2+ years of experience with ETP Funding Program Administration.
• Project management or similar operational experience.
Please reply with your resume for immediate consideration.


Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.