Payroll Specialist
Position Summary

The Payroll Specialist is a key member of the Corporate Payroll team, supporting a fast-paced, customer service–driven environment with high visibility across the organization. This role interacts regularly with colleagues and leadership at all levels and plays a critical part in ensuring accurate, compliant, and timely payroll processing.

The ideal candidate demonstrates strong attention to detail, sound judgment, confidentiality, and a commitment to operational excellence. This position offers valuable exposure to payroll operations that directly impact employees’ professional lives.

Key Responsibilities

Process U.S. and Canadian payroll accurately and on schedule

Research, identify, and resolve payroll processing errors and discrepancies

Maintain compliance with federal, state, and provincial payroll regulations

Communicate effectively with local management teams to ensure accurate payroll data

Complete and balance all required payroll reconciliations

Accurately prepare and process Form 941, W-2, T4, and other required tax documentation

Maintain payroll data securely and in compliance with company policies

Develop and maintain accurate process documentation, manuals, and SOPs

Provide timely, professional payroll guidance and support to employees

Serve as secondary processor for U.S. and Canadian non-exempt payrolls

Collaborate cross-functionally to deliver exceptional internal customer service

Contribute to special projects and support management reporting and metrics

Identify opportunities for process and system improvements with a continuous improvement mindset

Qualifications

Minimum of 3 years of general office or accounting experience; payroll experience preferred

Associate’s or Bachelor’s degree preferred (or equivalent experience)

Intermediate knowledge of accounting principles and mathematical procedures

Strong attention to detail with the ability to identify and resolve discrepancies

Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Excellent written and verbal communication skills

Strong organizational and time management skills

Ability to work independently and collaboratively within a team

Comfortable making timely, well-informed decisions

Proficiency in Microsoft Word, Excel, and Outlook

Knowledge of IBM (CICS & IMS) and MDM systems preferred

Familiarity with corporate structures and business units preferred

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.