Location: On-Site | Monday–Friday
Industry: Homecare & Healthcare
Pay: $60,300 to $62,400


About the Role
We are seeking a detail-oriented, reliable Payroll Coordinator to support payroll operations within a fast-paced homecare and healthcare environment. This role plays a critical part in ensuring caregivers are paid accurately and on time, while maintaining strict compliance with company policies and labor regulations. The ideal candidate is highly organized, thrives in a high-volume administrative setting, and has strong communication skills—especially when following up with caregivers to resolve timekeeping issues.

Key Responsibilities
Timekeeping & Payroll Processing

Review and reconcile caregiver timekeeping data for accuracy using WellSky (homecare management system).
Contact caregivers via phone to collect missing timesheets, clarify shift details, and resolve discrepancies.
Enter, audit, and verify large volumes of timekeeping data to ensure accurate payroll processing and billing.
Identify, flag, and track recurring timekeeping errors or documentation gaps.

Coordination & Verification

Partner closely with scheduling teams to ensure hours align with caregiver assignments.
Verify hours worked, pay rate variations (including incentive/weekend rates), and mileage reimbursements.
Track employee leave time such as sick and personal leave.

Employee Records Management

Process new-hire payroll paperwork and input employee data into payroll systems.
Maintain payroll records related to exemptions, transfers, terminations, and resignations.
Document payroll corrections, communications, and discrepancies for compliance and auditing.

Workflow Improvement & Support

Assist in identifying opportunities to improve payroll workflows and timekeeping tracking procedures.
Perform additional administrative duties as assigned.


Qualifications

Previous experience in payroll, timekeeping, or administrative support required; healthcare/homecare experience strongly preferred.
Strong phone communication skills with confidence in following up with staff.
Familiarity with payroll/timekeeping systems (Paycor and/or WellSky a plus).
Exceptional attention to detail with high accuracy and organization.
Ability to handle confidential information with discretion.
Proficient in Excel, Word, Outlook, and general computer systems.

Work Environment

100% on-site in a corporate office setting.
Monday through Friday, standard business hours.
Frequent interaction with caregivers, internal leadership, and cross-functional teams.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.