Payroll & Benefits Specialist

Are you a detail-driven payroll professional who enjoys balancing accuracy, compliance, and employee support? We are seeking a Payroll & Benefits Specialist to oversee bi-weekly payroll processing, benefits administration, and related accounting functions in a collaborative and fast-paced environment.

This role is ideal for someone who thrives on organization, maintains strict confidentiality, and takes pride in delivering a seamless payroll experience for employees.

What You’ll Do

Payroll Administration
-Process bi-weekly payroll, including reviewing timesheets, entering adjustments, and ensuring accurate deductions for taxes, retirement contributions, and insurance.
-Maintain payroll records, employee status changes, new hires, and terminations within payroll and accounting systems.
-Prepare payroll reconciliations and assist with year-end reporting.
-Submit temporary staffing hours to agencies on a weekly basis.
-Develop and update internal payroll procedures and workflow documentation.

Benefits Coordination
-Manage benefit enrollments, changes, and terminations.
-Reconcile benefit invoices and ensure accurate premium payments.
-Coordinate retirement plan contributions and ensure timely remittance.
-Maintain compliance documentation related to payroll and benefit programs.
-Respond to employee questions regarding payroll, PTO, deductions, and benefits with professionalism and discretion.

Reporting & Compliance
-Prepare and maintain spreadsheets related to PTO tracking, timekeeping, and payroll reporting.
-Support annual payroll-related budgeting activities.
-Ensure compliance with federal, state, and local payroll regulations.
-Safeguard confidential financial and personnel information at all times.

What We’re Looking For

-Minimum of 3 years of payroll or accounting experience (or equivalent combination of education and experience).
-Experience with Paychex Flex and Microsoft Business Central strongly preferred.
-Bachelor’s degree in Accounting, Business Administration, or related field is a plus.
-Strong understanding of payroll processing, benefits administration, and applicable tax regulations.
-Proficiency in Microsoft Excel, Outlook, and Word.
-Experience with document management systems and online banking platforms is helpful.
-Exceptional attention to detail and high level of data accuracy.
-Strong communication skills with a customer-service mindset.
-Ability to manage multiple priorities and adapt to changing procedures.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.