Irvine, CA (100% On-Site)
Temp-to-Hire | Engineering / Installation / Repair / Testing Services
$34–$36/hr (Approx. $70,720–$74,880 Annual)
Schedule: Monday–Friday, 8:00 AM–5:00 PM

About the Role
We are seeking a highly detail-oriented Payroll & Accounts Receivable Specialist to join our team in Irvine, CA. In this role, you’ll manage payroll processing, full-cycle billing, A/R activities, and support collections. This position works closely with the Controller and requires strong accuracy, discretion, and proficiency in QuickBooks.
This is a fully on-site opportunity with no remote options, ideal for someone seeking a long-term fit in a collaborative and stable team environment.

Key Responsibilities

Set up billing folders and enter new jobs into the billing calendar.
Schedule draft billing due dates based on contract terms and monitor monthly billing activity.
Prepare and process hard-copy billings after customer approval; ensure timely submission.
Review projects monthly for retention billings.
Respond promptly to internal and external billing, collection, and documentation requests.
Process payroll accurately and on schedule using QuickBooks.
Assist with collections and follow up on outstanding invoices.
Manage and verify expense reports with precision.


Required Qualifications

Minimum 3 years of hands-on experience in QuickBooks Payroll, A/R, and billing.
Solid understanding of payroll taxes, deductions, and PTO processing.
Strong A/R background with proven accuracy in numerical review.
Proficiency in QuickBooks (testing required).
Intermediate to advanced Excel skills, including pivot tables and report creation.
Detail-oriented, organized, and able to manage multiple deadlines.
High level of discretion and professionalism; able to handle confidential information.
Strong problem-solving skills and accountability.


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.