Location: Irvine, CA (100% Onsite)
Pay: $34–$36/hr (DOE)
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Employment Type: Temp-to-Hire
Experience Required: 3+ years in QuickBooks Payroll + Accounts Receivable

About the Role
A project-driven organization is seeking a Payroll & Accounts Receivable Specialist to join their onsite finance team. This role is ideal for someone who thrives in a fast-paced environment, is meticulous with numbers, and has solid experience handling project billing, payroll processing, and A/R functions. The right candidate will be extremely detail-oriented, organized, and comfortable juggling multiple deadlines while maintaining the highest level of accuracy and confidentiality.

Key Responsibilities

Set up billing folders and enter new projects into the billing calendar
Schedule draft billing dates based on contract terms
Maintain and update the monthly billing calendar for active jobs
Prepare billings for approval and submit completed invoices
Review active projects monthly for retention billing
Respond to internal and external billing, documentation, and collections inquiries
Process payroll accurately and on time using QuickBooks
Ensure correct payroll taxes, deductions, and PTO processing
Assist with collections and follow-up on outstanding invoices
Accurately review, track, and process employee expense reports
Handle confidential information discreetly and professionally

Requirements

Minimum 3 years of hands-on QuickBooks experience (A/R, A/P, and Payroll required)
Strong Accounts Receivable background
Solid understanding of payroll taxes, deductions, and PTO tracking
Advanced Excel skills (pivot tables, reporting, data analysis)
High accuracy with numbers; ability to follow clear policies without exceptions
Strong organization, follow-through, and multitasking abilities
Ability to work independently and in a collaborative team environment
100% onsite availability — no remote or hybrid options
Bachelor’s degree in Accounting or related field preferred (not required)
Experience in engineering, architectural, or project-based industries is a plus

Who Will Succeed in This Role

A detail-driven individual who enjoys accuracy and structure
Someone comfortable owning deadlines and managing billing cycles
A reliable, long-term team contributor
A professional who values confidentiality and works well with leadership

Why This Opportunity Stands Out

Stable daytime schedule (Monday–Friday)
Long-term opportunity through temp-to-hire
Work with a supportive, close-knit team
A role where organization and precision are essential


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.