Payroll & A/R Specialist – Temp to Hire | Irvine, CA (92606)

We are seeking a highly detail-oriented Payroll & A/R Specialist for a fully on-site, temp-to-hire opportunity in Irvine, CA. This role is ideal for a candidate with strong QuickBooks payroll experience, accounts receivable knowledge, and medium-level Excel skills.

?? Please do not apply if you are not qualified. The position requires a minimum of 3 years of hands-on experience processing payroll, billing, and accounts receivable. QuickBooks payroll testing will be required.

This position supports billing, payroll processing, and collections functions within a fast-paced, professional environment. The successful candidate must demonstrate exceptional accuracy when handling financial data, maintain strict confidentiality, and take accountability for work quality.

Key Responsibilities:

Process payroll accurately and on schedule using QuickBooks

Maintain payroll records including taxes, deductions, and PTO calculations

Prepare and process project billings and ensure timely customer submission

Manage billing folders, job logs, and billing calendars

Review retention billing requirements monthly

Assist with accounts receivable collections and invoice follow-up

Respond to internal and external billing inquiries

Prepare expense reports and supporting documentation

Generate reports using Excel, including pivot tables

Maintain high levels of organization, follow-up, and data accuracy

Required Qualifications (Must Be Met):

Minimum 3+ years of experience in QuickBooks payroll, billing, and A/R

Strong, recent hands-on experience using QuickBooks Payroll

Medium-level Microsoft Excel skills (including pivot tables and reporting)

Solid understanding of payroll taxes, deductions, and PTO processing

Strong attention to detail — accuracy is critical with no exceptions

Ability to work 100% on-site in Irvine, CA (no remote work)

Professional discretion when handling confidential information

Ability to manage multiple deadlines in a collaborative team environment

Experience in the architectural, engineering, or technical services industry is a plus

Bachelor’s degree in Accounting or related field preferred

Work Schedule & Compensation:

Monday through Friday, 8:00 AM – 5:00 PM

Pay rate: $34 – $36 per hour (based on experience)

This role is intended for a long-term, committed professional who takes pride in precision accounting work. If you do not meet the qualifications listed above, please do not apply.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.