We are seeking a detail-driven Payroll & A/R Specialist to manage payroll processing, customer billings, and accounts receivable functions. This role is responsible for preparing and processing project billings, maintaining billing schedules, generating reports, and supporting collections. The ideal candidate is highly organized, deadline-focused, and comfortable working in a fast-paced, high-accuracy environment. This position requires discretion and professionalism, as confidential financial information will be handled daily.

Key Responsibilities
Set up billing folders and log new projects into the billing calendar
Schedule draft billing deadlines based on contract terms
Maintain and monitor the monthly billing calendar for all active projects
Prepare and submit hard-copy and electronic billings after client approval
Review projects monthly for retention billings
Respond to internal and external inquiries related to billing, collections, and documentation
Process payroll accurately and on schedule using QuickBooks
Review payroll taxes, deductions, PTO, and expense reports for accuracy
Assist with collections and follow up on outstanding invoices
Generate billing and payroll reports as needed

Requirements
Minimum 3+ years of hands-on experience with QuickBooks Payroll, Billing, and A/R
Strong working knowledge of payroll taxes, deductions, PTO, and expense processing
Advanced attention to detail with a “black-and-white” accuracy mindset
Strong A/R background with collections experience
Medium to advanced Excel skills (pivot tables, reporting, data analysis)
Ability to review numbers critically and resolve discrepancies
High level of accountability, discretion, and professionalism
Strong organizational, follow-up, and deadline management skills
Ability to work independently and collaboratively in a team
On-site only (no remote or hybrid options)

Preferred:

Experience in the Architectural or Engineering industry
Bachelor’s Degree in Accounting or related field

Additional Notes
Candidate will be QuickBooks tested (Payroll, A/R, A/P)
This is a long-term opportunity with a close, collaborative team
Strong stability, accuracy, and confidentiality are essential

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.