Paycom - AP/AR & HR Assistant
Position Overview
The Accounting and Human Resources Assistant is a key operational role supporting both Finance and Human Resources. This position requires a highly organized, analytical professional who can confidently manage financial processes while supporting payroll, compliance, and HR system operations.
We are seeking someone who can step in, understand systems quickly, and contribute immediately — particularly as we continue expanding our use of Paycom’s HRC platform.
Core Responsibilities
Accounting
• Enter and code financial transactions in Visual Books
• Perform three-way matching for Accounts Payable (PO, invoice, receipt)
• Utilize Henning Visual EstiTrack ERP system to validate data and extract reports
• Prepare and issue customer invoices
• Monitor Accounts Receivable and follow up on outstanding balances
• Support month-end reporting and reconciliations
• Maintain accurate financial records and spreadsheets

Human Resources & Payroll
• Coordinate onboarding through Paycom
• Assist with payroll preparation and accrual tracking
• Maintain compliant and confidential employee records
• Serve as a secondary point of contact for payroll, benefits, and HR inquiries
• Support continued implementation and optimization of Paycom’s HRC platform

Systems Expertise
• Experience with ERP systems required
• Experience with accounting platforms (Visual Books or similar) required
• Strong Excel proficiency required
• Experience with Paycom payroll strongly preferred
• Working knowledge of Paycom HRC module or hands-on HRIS configuration experience is highly desirable

Ideal Candidate Profile
You are:
• Comfortable navigating accounting systems without hand-holding
• Detail-driven and analytical
• Confident balancing financial accuracy with HR compliance
• Experienced supporting or improving HRIS systems
• Able to manage ambiguity and take initiative

Preferred Background
Candidates who have directly supported or helped implement Paycom’s HRC module will be especially competitive for this role.

Opportunity
This role offers visibility across both accounting and HR functions. Candidates who demonstrate reliability, systems proficiency, and strong operational support may be considered for expanded responsibilities as needs evolve.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.