The Pre-Litigation Legal Assistant will manage the day-to-day critical tasks on cases, from Intake to Litigation, by supporting clients, and working alongside the Attorney or Claims Consultant to seek the best results for our clients.

Key Responsibilities:

• Conducts Intake interviews with new clients, records relevant information, obtains required documents, and assists Attorney or Claims Consultant in evaluating merits of a case.
• Researches and investigates facts of incident to provide Attorney or Claims Consultant with necessary data.
• Obtains, reviews, and organizes medical records, police reports, and other documents related to the cases.
• Performs administrative tasks, such as typing correspondence, copying, faxing, opening and distributing mail.
• Frequently communicates with clients, adjusters, and healthcare providers either in person, by letter or email, and by phone.
• Responds to questions regarding legal issues and case status.
• Manages and negotiates liens, including liens associated with ERISA, Medicare, Medicaid, and workers compensation.
• Prepares written reports or summaries of case information. Drafts legal documents including letters, pleadings, and affidavits.
• Maintains files and records associated with each case, both physical and electronic.
• Documents file appropriately with updated information on the case.
• Coordinates calendar of activities associated with each case. Contacts all parties related to the case to keep them informed of upcoming events and to confirm appointment details.
• Assists attorney or Claims Consultant, as needed, in preparation for meetings, client closings, appointments, etc.
• Complies with Firm policies and procedures related to client interaction, case management, and utilization of the case management program.


Additional Responsibilities:

• Collaborates with accounting department to obtain financial information and to request checks for payment.
• Collaborates with marketing department to obtain client closing gift.
• Files documents with court clerk as appropriate.

Physical and Environmental Requirements:

• Ability to lift 25 pounds unassisted.
• General office environment requiring sitting for long periods of time, occasional periods of standing and walking.
• Visual capability to work viewing a computer monitor for several hours of the day.

Required Skills, Education, and Training:

• GED or High School Diploma required.
• Minimum of 2 years of experience in Legal Assisting, Certification or Degree in Paralegal Studies, or an equivalent combination of skills and experience.
• Superior customer service skills, professionalism, and strong verbal and written communication skills.
• Excellent interpersonal skills for frequent communication with clients, staff and other attorneys.
• Positive, team player mindset and flexibility.
• Excellent attention to detail with the ability to multi-task.
• Familiarity with technologies in use at the Firm, including Windows, Microsoft Word, Excel, Outlook, and Internet Explorer.



Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.