Job ID: 1788333
Reference Code: AG-Operations-and Office Manager
Job Summary
A well-established business services organization in Fort Collins, CO is seeking an experienced Operations and Office Manager to oversee daily office administration, accounting support, scheduling, and operational coordination. This direct hire opportunity is ideal for a dependable, detail-oriented professional who enjoys keeping people, processes, and priorities organized in a fast-paced service environment.
The Operations and Office Manager will play a key role in supporting leadership, coordinating office workflows, assisting field and office teams, and ensuring accurate financial and administrative processes. This is a strong opportunity for someone who values stability, teamwork, supportive leadership, and long-term career potential with a respected company in the Northern Colorado market.
The work environment is collaborative, professional, and team-oriented, offering the chance to make a visible impact on daily operations while serving as a central resource for employees, vendors, clients, and management.
Key Responsibilities
- Oversee daily office operations, administrative workflows, documentation, filing systems, and company records.
- Manage accounting support functions including accounts payable, accounts receivable, invoicing, billing, payment tracking, and vendor communications.
- Coordinate employee schedules, meetings, appointments, travel arrangements, and internal communications.
- Provide administrative and operational support to leadership, including reporting, project tracking, and coordination between departments.
- Deliver professional customer service to clients, vendors, field staff, office staff, and internal team members.
- Maintain confidentiality, accuracy, and organization while managing multiple priorities in a fast-paced environment.
Compensation and Benefits
- Direct hire opportunity.
- Salary range: $50,000 to $62,000 per year.
- Compensation is dependent on experience.
- Stable and growing company environment.
- Supportive team atmosphere.
- Long-term career potential.
- Opportunity to work with a respected industry leader.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Manage day-to-day office operations, administrative systems, and internal coordination.
- Support accounting administration, including accounts payable, accounts receivable, billing, invoicing, and payment tracking.
- Coordinate schedules, meetings, travel, project communication, and administrative support for leadership and staff.
- Maintain accurate records, organized documentation, and efficient office procedures.
- 6 to 10 years of relevant office management, administrative management, or operations support experience preferred for this level of role.
- Previous Office Manager or Administrative Management experience required.
- Strong background in accounts payable, accounts receivable, billing, invoicing, and financial recordkeeping.
- Experience working in Mac OS environments required.
- Proficiency with Microsoft Office Suite and accounting software.
- Strong customer service, phone, email, and professional communication skills.
- Excellent organizational, multitasking, prioritization, and follow-through abilities.
- Ability to work independently, maintain confidentiality, and support leadership with accuracy and professionalism.
Preferred Qualifications
- Experience in construction, contracting, fire protection, field service, or related service industries.
- Prior experience supporting both office and field-based teams.
- Experience with payroll support, vendor coordination, budget reporting, or project tracking.
- Strong leadership presence with the ability to help maintain a positive, professional, team-oriented office environment.