Job Title: Office Services Specialist
Contract: Temporary to Perm
Location: Palo Alto, CA
Reports To: Client Services Supervisor/Manager

Position Overview:
We are seeking a motivated and adaptable individual to join our team as an Office Services Specialist. This position provides operational support within a legal office firm, including high-volume copying, document handling, shipping/receiving, and mail distribution. The role requires strong multitasking, time management, and customer service skills, along with the ability to handle confidential, time-sensitive documents with precision and professionalism.

Schedule & Pay:
• Monday to Friday: 9:00 AM to 6:00 PM
• Pay rate: $23/hour

Responsibilities:
• Operates high-volume duplicating and finishing equipment (binding, cutting, scanning, file conversion, OCR, etc.).
• Provides copier maintenance, clears paper jams, and coordinates equipment repairs.
• Manages incoming/outgoing mail, applies postage, distributes supplies, and maintains inventory records.
• Performs quality checks (QC), file services, document formatting, and archiving.
• Handles shipping/receiving tasks, meeting room setups, light maintenance, and occasional building support tasks.
• Interacts with executive-level staff, legal secretaries, paralegals, and partners to ensure high-quality customer service.

Qualifications:
• High school diploma or GED required; 1–2 years related work experience (legal industry preferred).
• Strong customer service, communication, and problem-solving skills.
• Ability to lift up to 50 lbs and stand/walk for long periods.
• Knowledge of copier operations, basic electronics, and shipping/receiving procedures.
• Familiarity with cost recovery, document management, and workflow software preferred.
• Previous copy/mailroom experience is a plus.

Apply Now!

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.