Job Summary Required Qualifications and Skills
We are seeking a dependable and detail-oriented Office Services Associate for a temporary-to-permanent opportunity in New York, NY. This role is ideal for a professional with experience in reprographics, copy and print services, mailroom operations, and administrative support within a fast-paced legal office environment.
The Office Services Associate will support daily office operations by managing high-volume printing, copying, scanning, bindery work, shipping, receiving, mail distribution, and records-related tasks. This is a great opportunity to join a professional, team-oriented workplace where accuracy, customer service, reliability, and organization are valued. The role offers hands-on variety, steady weekday hours, and the potential to grow into a long-term position.
Key Responsibilities
- Operate high-volume printers, copiers, scanners, fax machines, and mail processing equipment.
- Complete reprographics projects including batch printing, copying, scanning, bindery, spiral binding, custom tabs, and quality control checks.
- Manage incoming and outgoing mail, packages, shipments, faxes, and postage processing.
- Perform shipping and receiving duties, verify packing slips, maintain records, and ensure accurate delivery of materials.
- Provide professional customer service and administrative support in a legal office environment.
- Assist with basic equipment maintenance, supply organization, and general office services support as needed.
Compensation and Benefits
- Pay rate: $21 per hour.
- Schedule: Monday to Friday, 7:30 AM to 4:30 PM.
- Employment type: Temporary to permanent contract opportunity.
- Location: New York, NY.
- Support high-volume reprographics projects including printing, copying, scanning, bindery, custom tabs, and quality control.
- Manage mailroom operations, shipping, receiving, packages, faxes, and postage processing.
- Operate and maintain office services equipment in a professional office setting.
- Provide responsive customer service and administrative support to internal teams.
- High school diploma or GED required.
- Experience in reprographics, copy center, print production, mailroom, or related office services required.
- Proficiency with Microsoft Office Suite and basic computer systems.
- Ability to operate printers, copiers, scanners, fax machines, and mailroom equipment.
- Strong attention to detail, organization, communication, and time management skills.
- Dependable, professional, adaptable, and able to work effectively in a fast-paced legal office environment.
Preferred Qualifications
- 1 or more years of experience in the legal industry preferred.
- Prior experience supporting office services, records, mailroom, or reprographics functions in a law firm or professional services environment preferred.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.