Job ID: 1800725
Reference Code: AJ-Office-Manager - Part-Time
Job Summary
A well-established general contracting firm in Kent, WA is seeking a part-time Office Manager to support day-to-day administrative, bookkeeping, and accounting operations. This Office Manager role is ideal for a highly organized professional who enjoys keeping an office running smoothly, managing details accurately, and supporting a collaborative construction team.
This is a stable, long-term opportunity with a supportive work environment, approachable leadership, and a small-team culture where your contributions will be noticed and valued. The position offers variety, independence, and the opportunity to expand accounting responsibilities over time while maintaining a consistent part-time schedule.
Key Responsibilities
- Manage daily office operations, incoming mail, administrative tasks, and office organization.
- Process accounts payable, vendor invoices, recurring expenses, and accounting records using Sage.
- Prepare, distribute, and track subcontract agreements, Certificates of Insurance, and W-9 documentation.
- Monitor Positive Pay activity and maintain accurate vendor, accounting, and project files.
- Provide administrative support for special projects and cross-train in payroll, accounts receivable, and additional accounting functions.
Compensation and Benefits
- Pay: $50,000 to $53,000 per year, depending on experience.
- Schedule: Part-time, approximately 24 to 30 hours per week.
- Paid Time Off.
- Insurance stipend available in lieu of company-sponsored medical coverage.
Equal Opportunity Employer / Disabled / Protected Veterans
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The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Manage office administration, bookkeeping, and accounting support for a construction office.
- Process accounts payable, vendor invoices, recurring expenses, and accounting documentation.
- Maintain subcontractor files, COIs, W-9s, vendor records, and project-related documentation.
- Support cross-functional accounting needs, including payroll and accounts receivable as needed.
- 1 to 2 years of relevant office management, bookkeeping, accounting assistant, or administrative management experience.
- Experience using Sage accounting software.
- Working knowledge of accounts payable and general accounting procedures.
- Proficiency with Microsoft Office, including Excel and Outlook.
- Strong organizational skills, accuracy, and attention to detail.
- Ability to prioritize multiple responsibilities and work independently in a small office environment.
- Excellent communication, customer service, and follow-through skills.
Preferred Qualifications
- Experience in construction, general contracting, engineering, or another project-based industry.
- Familiarity with subcontract agreements, Certificates of Insurance, and W-9 documentation.
- Interest in growing into additional accounting responsibilities over time.