Position Overview:

The Office Manager will play a key role in maintaining efficient office systems, managing day-to-day administrative duties, and supporting accounting functions including accounts payable (AP) and accounts receivable (AR). The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced environment.

Key Responsibilities:

-Oversee general office operations and provide administrative support to the team

-Manage office supplies, equipment, and vendor relationships

-Handle incoming calls, emails, and correspondence

-Perform accounts payable and receivable tasks, including invoice processing and payment tracking

-Maintain accurate financial records and assist with monthly reconciliations

-Support payroll processing and employee records, preferably using ADP

-Utilize QuickBooks for bookkeeping and financial management

-Assist with onboarding and HR-related administrative tasks

-Ensure compliance with company policies and procedures

Qualifications:

-Proven experience as an Office Manager or in a similar administrative role

-Strong background in accounts payable and receivable

-Proficient in QuickBooks and ADP (preferred)

-Excellent organizational and time management skills

-Strong attention to detail and problem-solving abilities

-Ability to handle confidential information with discretion

-Proficient in Microsoft Office Suite (Word, Excel, Outlook)

You must have 4-5 years of experience as an Office Manager to be considered. If you meet all of the requirements listed above, we encourage you to apply. If your background aligns with what is needed, we will reach out directly.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.