Our client is seeking a highly organized and detail-oriented Office Manager with strong proficiency in QuickBooks, extensive experience in accounts payable and receivable, and a solid understanding of worker’s compensation insurance and certificates of insurance. This role is critical to ensuring the smooth operation of our office and financial processes.

**For immediate consideration, please contact Theresa Delgado, AppleOne - Ventura branch***

Key Responsibilities:
Manage day-to-day office operations and administrative tasks.
Maintain and reconcile financial records using QuickBooks.
Process accounts payable and receivable, including invoicing, billing, collections, and vendor payments.
Prepare monthly financial reports and assist with budgeting and forecasting.
Handle worker’s compensation insurance claims and ensure compliance with relevant regulations.
Manage and track certificates of insurance for vendors and subcontractors.
Liaise with external vendors, service providers, and insurance companies.
Support HR functions such as onboarding, benefits administration, and maintaining employee records.
Ensure compliance with company policies and procedures.
Assist with special projects and other duties as assigned.

Qualifications:

Proven experience as an Office Manager, Bookkeeper, or similar role.
Advanced proficiency in QuickBooks (Desktop and/or Online).
Strong knowledge of accounts payable and receivable processes.
Experience handling worker’s compensation insurance and certificates of insurance.
Excellent organizational and multitasking skills.
Strong attention to detail and problem-solving abilities.
Proficient in Microsoft Office Suite (Excel, Word, Outlook).
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.



Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.