A well-established and growing organization is seeking a highly organized and detail-oriented Office Coordinator to support executive leadership and ensure the smooth day-to-day operations of the corporate office. This is a great opportunity for someone who thrives in a fast-paced, professional environment and enjoys wearing multiple hats across administrative and operational functions.

Key Responsibilities

Administrative Support

Manage calendars, scheduling, and meeting coordination for finance team.

Prepare meeting agendas and track follow-ups on action items
Draft professional correspondence, emails, and basic reports
Maintain organized digital and physical filing systems
Handle sensitive and confidential information with discretion

Communication & Coordination

Coordinate internal and external communications on behalf of leadership
Assist with preparing presentations, reports, and meeting materials
Support document formatting and preparation

Office Coordination

Order and manage office supplies and inventory
Coordinate meetings, events, and team activities
Manage incoming/outgoing mail, shipments, and deliveries

Administrative & Operational Support

Assist with vendor payment approvals and documentation
Support document distribution, mailings, and general office tasks
Run occasional business-related errands
Maintain task lists and ensure timely completion of assignments
Provide cross-functional administrative support as needed

General Support

Assist with special projects and ad hoc assignments
Provide flexible support based on evolving business needs
Help maintain a professional, efficient office environment

Qualifications

Experience

3–5 years of administrative, office coordination, or executive assistant experience
Experience supporting senior leadership strongly preferred
Exposure to finance or accounting processes is a plus

Education

College degree preferred, but not required

Skills & Competencies

Strong organizational and time management skills
Excellent written and verbal communication
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
High attention to detail and accuracy
Ability to multitask and prioritize effectively
Professional demeanor with strong interpersonal skills
Proven ability to handle confidential information
Proactive, dependable, and solutions-oriented

Why This Role?

Opportunity to work closely with executive leadership
Collaborative and team-oriented environment
Stable, growing organization with long-term potential
Variety in responsibilities—no two days are the same

Apply today for immediate consideration, please contact Claudia Scrofani with AppleOne. Ventura.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.