Office Assistant
Auburn Hills, MI 48326
Pay: $15.60/hr
Duration: 1 year
Part time position.

NOTE: HOURS can be a little flexible once person confirms. MAX of 28 hours.

Examples below: 6 to 7 hours X 4 days a week Tu-Th, 8-4:30PM (8h/day * 3 day = 24h/week) Mon-Th, 8AM-3PM (7h/day * 4 day = 28h/week)

Qualifications:
• High school diploma or equivalent; additional qualifications in office management are a plus.
• Previous experience in a receptionist or administrative role preferred.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and scheduling software.
• Strong organizational skills and attention to detail.

Working Conditions:
• This position may require occasional lifting of heavy items and prolonged periods of sitting or standing.

Responsibilities:

Front Desk Call Management:
• Answer and screen incoming calls, transferring them to the appropriate departments or providing alternative contact numbers as needed.
• Offer friendly and efficient support to employees and callers, addressing their requests.
• Manage the sign-in and sign-out process for visitors, issuing badges and notifying employees of guest arrivals or directing them to meeting rooms.
• Provide temporary badges for employees who forget their IDs and oversee the ordering and management of employee badges, holders, and lanyards.
• Coordinate conference room bookings, ensuring no overlaps occur and assisting employees with scheduling and maintaining inventory and cleanliness.

Facilities and Equipment Management:
• Oversee the onsite Fitness Center, including scheduling equipment calibrations and service calls, as well as maintaining member records.
• Manage fleet vehicles, ensuring accurate registration and service records are maintained. Schedule pool car usage while prioritizing employee needs.
• Act as the ChargePoint Manager for the onsite EV charging station.

Administrative Assistance:
• Prepare outgoing mail, manage the sorting and delivery of incoming mail.
• Assist in ordering, setting up, and catering for breakfast/lunch during onsite meetings and events.
• Support the onboarding process for new employees including badge creation, access assignments, and setup in administrative systems.

Office Maintenance:
• Order and maintain essential office supplies, including printer, kitchen, and general supplies, potentially requiring in-store visits for procurement.
• Manage the stocking of the mailroom and both lunchrooms, replenishing supplies as needed.
• Oversee the maintenance of vending machines, first aid kits, and outdoor planters, coordinating with vendors for necessary replenishments.

Record-Keeping and Reporting:
• Maintain the Master List for Aftermarket updates, ensuring contact information is accurate and current.
• Prepare reports and manage the distribution of certificates, handling mail issues and necessary follow-ups.
• Scan documents, including expense receipts and Safety Data Sheets, as needed.
• Submit work requests or tickets for malfunctioning equipment.


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.