Job Summary
The Office Assistant supports daily administrative operations of the construction company by handling clerical tasks, coordinating communication between the office and job sites, and assisting with basic accounting, scheduling, and document management. This role is essential in keeping projects organized and running smoothly.
Key Responsibilities


Answer and direct phone calls, emails, and inquiries from clients, vendors, and subcontractors


Maintain organized filing systems for contracts, permits, insurance certificates, and project documents


Assist with data entry, purchase orders, invoices, and expense tracking


Support payroll preparation, timecards, and employee records


Coordinate schedules for meetings, inspections, and deliveries


Prepare and distribute reports, correspondence, and project documentation


Track supplies and place office orders as needed


Assist project managers with administrative tasks related to active construction projects


Ensure compliance with company policies and basic safety documentation requirements


Qualifications


High school diploma or equivalent (associate degree preferred)


Previous office or administrative experience, preferably in construction or a related field


Proficiency in Microsoft Office (Word, Excel, Outlook)


Familiarity with construction terminology and documents is a plus


Strong organizational and time-management skills


Ability to multitask and work in a fast-paced environment


Professional communication skills, both written and verbal


Preferred Skills


Experience with construction management or accounting software (e.g., QuickBooks,

Basic bookkeeping or accounts payable/receivable experience


Ability to work independently and as part of a team


Attention to detail and reliability


Compensation & Benefits


Competitive hourly wage or salary based on experience









Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.