We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations, including managing invoicing tasks. The ideal candidate will have excellent communication skills, be proficient in office software, and have experience handling billing and invoicing.

Key Responsibilities:

Perform general office duties such as answering phones, greeting visitors, and managing correspondence.

Prepare, issue, and follow up on invoices to clients and customers.

Maintain accurate records of invoices, payments, and outstanding balances.

Assist with data entry, filing, and document management.

Coordinate with other departments to ensure timely billing and payment processing.

Manage office supplies and inventory.

Schedule and coordinate meetings, appointments, and travel arrangements.

Support the preparation of reports and presentations as needed.

Handle customer inquiries related to invoices and payments in a professional manner.

Qualifications:

Proven experience in office administration and invoicing or billing.

Proficient in Microsoft Office Suite (Word, Excel, Outlook) and invoicing software (e.g., QuickBooks, FreshBooks) is a plus.

Strong organizational and multitasking skills.

Attention to detail and accuracy in data handling.

Good communication and interpersonal skills.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.