Administrative Assistant / Office Support Specialist
Are you organized, detail-oriented, and great with people? We’re looking for an Administrative Assistant who can keep our office operations running smoothly and efficiently. If you enjoy variety in your day, excel at multitasking, and love supporting a team, this role is for you!

What You'll Do
As a vital member of our administrative team, you’ll handle a wide range of clerical and support tasks to ensure day-to-day operations stay on track.

Your Responsibilities Will Include:
Operate Office Equipment: Use photocopiers, scanners, fax machines, voicemail systems, and computers to complete tasks efficiently.

Answer and Direct Calls: Manage incoming phone calls, take messages, and route calls to the appropriate team members.

Organize and Maintain Systems: Keep filing, mailing, inventory, and database systems up-to-date—digitally and physically.

Customer & Team Communication: Interact with clients, staff, and vendors to provide information, answer questions, take orders, and resolve concerns.

Mail & Correspondence: Sort and route incoming mail, respond to correspondence, and prepare and send outgoing mail.

Document Management: Compile, copy, sort, and file business records and transaction documents.

Data Entry & Proofing: Enter and review information for accuracy in reports, records, and various documents.

Document Preparation: Type, format, edit, and proofread letters, reports, and memos from written notes or audio recordings.

Scheduling Support: Manage calendars, schedule meetings, and assist in coordinating appointments and events.

Information Retrieval: Review files and records to locate and summarize relevant information when needed.

What We're Looking For
Strong communication and organizational skills

Attention to detail and accuracy

Proficiency with Microsoft Office (Word, Excel, Outlook) and general office equipment

Ability to manage multiple priorities in a fast-paced environment

A proactive attitude and a team-player mindset



EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.