Location: Irvine, CA 92618
Pay: $23.00 - $25.00 per hour
Schedule: Full-Time | Direct Hire | 100% Onsite

Position Overview
Our client is seeking an experienced and professional Office Administrator to support daily operations in a fast-paced construction-related environment. This position plays a key role in ensuring office efficiency, supporting senior leadership, coordinating administrative functions, and maintaining organized business operations.
The ideal candidate will have experience working in the construction or real estate industry, supporting executives and operations teams, managing office processes, and providing administrative support across multiple departments. This is an excellent opportunity for someone who is proactive, organized, and enjoys taking ownership of office operations while contributing to a collaborative team culture.
Key Responsibilities

Coordinate daily office activities and ensure compliance with company policies, procedures, and office standards.
Support senior leadership with calendar management, travel arrangements, meeting coordination, correspondence, and administrative follow-up.
Supervise administrative staff and help maintain an organized, productive, and professional office environment.
Maintain personnel, financial, operational, and office records using ERP systems and Microsoft Office applications.
Assist with budgeting, bookkeeping, expense tracking, reporting, presentations, proposals, and vendor management.
Coordinate office supply inventory and facility-related needs.
Support employee onboarding and HR administrative processes.
Communicate with vendors, contractors, and service providers to ensure smooth office operations.
Prepare reports, business correspondence, and presentations for management.
Assist with special projects and operational initiatives as assigned.

Required Qualifications:

3-5 years of experience as an Office Administrator or in a similar administrative role.
Associate's Degree or Bachelor's Degree required.
Construction or real estate industry experience required.
Experience supporting senior leadership, operations teams, or project-based environments required.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Experience working with ERP systems and computerized business applications.
Knowledge of budgeting, bookkeeping, expense reporting, and vendor coordination.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Familiarity with office procedures, records management, and administrative best practices.
Excellent written and verbal communication skills.
Strong attention to detail and problem-solving abilities.
Professional demeanor and ability to work effectively with all levels of an organization.


Compensation & Benefits

Direct Hire opportunity
$23.00 - $25.00 per hour
Medical, Dental, and Vision Insurance
401(k) with Company Match
Paid Time Off
Paid Holidays
Life Insurance
Disability Insurance
Professional Development Opportunities

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.