We are helping one of our very best clients add a fantastic Office Admin for their team in Oceanside!

Seeking a highly skilled and detail-oriented Office Administrator to play a key role in ensuring the efficiency of daily operations. This position involves managing administrative tasks, coordinating schedules, handling vendor and client communications, and supporting the executive team with documentation and reporting. The ideal candidate is highly organized, detail-oriented, and proactive in streamlining office processes.

Essential Duties:
Office Administration & Support:
· Oversee office operations, including managing incoming calls, emails, and correspondence.
· Maintain organized records and filing systems, including both digital and physical documentation.
· Assist with supply inventory tracking, ordering office supplies, and coordinating office maintenance.
· Ensure a professional, clean, and well-organized office environment.
Executive Support & Coordination:
· Support the executive team by preparing reports, presentations, and business documents.
· Coordinate meetings, including preparing agendas, documenting meeting notes, and following up on action items.
· Handle confidential information with discretion and professionalism.
· Facilitate cross-functional communication to ensure alignment of company initiatives.

Documentation, Reporting & Compliance:
· Prepare reports, invoices, and essential business documents with accuracy.
· Ensure company records and compliance documentation are up-to-date.
· Support the HR, Quality and finance departments with administrative tasks as needed.

Event and Special Project Coordination:
· Plan and coordinate company events, executive off-sites, and special projects as directed by the CEO.
· Assist with logistics for high-level meetings and audits, including conference room setup, technology needs, and catering arrangements.

Education and Experience:
· High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration or a related field is a plus.
· 2+ years of experience in an administrative or office support role.

Required Skills/Abilities:
· Proven ability to maintain confidentiality and exercise sound judgment in sensitive situations.
· Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively under pressure.
· Advanced proficiency in Microsoft Office Suite (Word, Excel, PotheyrPoint, Outlook).
· Strong interpersonal and communication skills to interact confidently with all departments of the organization.
· High attention to detail and accuracy in all deliverables.
· Strong verbal and written communication skills to interact professionally with internal and external stakeholders.

Personal Attributes:
· Resourceful, proactive, and solution-oriented, anticipating the needs of the office.
· High level of professionalism and adaptability in dynamic and high-pressure environments.
· Strong commitment to fostering a positive and collaborative work culture.

Reach out to the AppleOne Office in Temecula for more details!

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.