Office Administrative Assistant (On-Site) – West Valley City, UT
Pay: $23/hour | Full-Time | Immediate Start Available

We are seeking a highly organized and detail-oriented Office Administrative Assistant to support daily office operations in a fast-paced, team-oriented environment. This role is ideal for someone who thrives on variety, enjoys keeping systems running smoothly, and is comfortable handling both administrative and light accounting responsibilities.

Position Overview

The Office Administrative Assistant will play a key role in ensuring efficient office operations by supporting payroll, accounting functions, administrative coordination, and general office management tasks. This position requires strong attention to detail, adaptability, and the ability to manage multiple priorities at once.

Key Responsibilities
Provide comprehensive administrative support to office staff and management
Assist with scheduling meetings, managing calendars, and coordinating daily office activities
Process bi-weekly payroll for approximately 70 employees
Support accounts payable (A/P) and accounts receivable (A/R) functions
Perform bank reconciliations and assist with basic accounting tasks
Handle data entry, work order processing, scanning, filing, and document control
Maintain organized records, reports, and internal documentation
Answer phones, greet visitors, and serve as a front-office point of contact
Monitor and route incoming emails, calls, and requests appropriately
Assist with employee timekeeping and payroll tracking systems
Support general office operations including supplies, coordination, and logistics
Prepare reports, correspondence, and presentations as needed
Assist with special projects and additional administrative tasks as assigned

Qualifications
Previous experience in an administrative assistant, office assistant, or similar role
Strong organizational skills with the ability to manage multiple tasks efficiently
High attention to detail and accuracy in data entry and documentation
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to learn new systems quickly; experience with QuickBooks or similar tools is a plus

Familiarity with payroll or timekeeping systems (ADP, Paychex, etc.) is preferred
Strong communication skills, both written and verbal
Ability to maintain confidentiality and handle sensitive information professionally

Preferred Qualifications
Experience supporting office operations, accounting tasks, or multiple departments
Exposure to collaboration or project tools (e.g., Asana, Slack, Trello)
Associate’s or Bachelor’s degree in Business Administration or related field


We are looking for a dependable, proactive professional who enjoys supporting a busy office and contributing to a well-organized, high-performing team.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.