Job Summary
We are seeking a detail-oriented Medical Records Clerk for a contract/temporary opportunity in San Marcos, CA. This role is ideal for a healthcare administrative professional with experience handling medical records, EHR systems, document scanning, indexing, and accurate data entry.
The Medical Records Clerk will support the Health Information Management function by reviewing paper and electronic medical records, identifying key information, entering required details into the EHR, and ensuring documents are scanned and filed accurately. This is a strong opportunity to join a professional healthcare environment where accuracy, confidentiality, teamwork, and patient service are highly valued.
Candidates who enjoy organized, process-driven work and take pride in maintaining accurate clinical documentation will do well in this position. The role offers the chance to contribute to a supportive medical office setting while building valuable experience in medical records, HIPAA compliance, and electronic health records.
Key Responsibilities
- Accurately enter required information from paper and electronic medical records into the EHR system.
- Collect, prepare, scan, index, and electronically file loose documents for medical record completion.
- Apply sound judgment when filing documents to the correct provider and appropriate EHR location.
- Assist patients with basic medical record questions while maintaining professionalism and confidentiality.
- Navigate EHR and legacy systems to review, locate, and update clinical documentation as needed.
- Complete additional medical records and HIM department support duties as assigned.
Compensation and Benefits
- Pay rate: $23 to $24 per hour.
- Job type: Contract/Temporary.
- Location: San Marcos, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
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The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Enter key medical record information into the EHR accurately and according to protocol.
- Scan, index, and file loose medical documentation in the correct patient record location.
- Review medical records and identify required information for accurate documentation.
- Support patients, providers, and internal teams with basic medical records questions.
- High school diploma or equivalent required.
- Enrolled in an Associate Health Information Technology program or at least 1 year of experience in a medical office required.
- Outpatient medical records experience is strongly relevant for this role.
- Knowledge of HIPAA, medical terminology, medical record workflows, document types, EHR systems, and health information processes.
- Proficiency with Microsoft Office and Adobe.
- Ability to communicate clearly and professionally in written, verbal, telephone, electronic, and in-person interactions.
- Strong attention to detail, organization, time management, and accuracy in data entry.
- Ability to work independently, exercise good judgment, and build positive working relationships with colleagues.
- Ability to read and interpret documents, follow verbal instructions, and write routine reports and correspondence.
- Ability to sit for extended periods, use hands and arms frequently, view computer screens and written materials, and occasionally lift up to 20 pounds.
Preferred Qualifications
- Experience in an outpatient medical records or Health Information Management setting.
- Familiarity with EHR navigation, legacy information systems, scanning, indexing, and document management workflows.
- Coursework or active enrollment in Health Information Technology or a related healthcare administration program.