The Front Office Associate is responsible for welcoming, greeting, and checking in/outpatients and collecting insurance and patient personal information. The Front Office Associate answers phones and calls patients to verify appointments, as well as assists in filing and maintaining patient files, both electronic and paper.

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without accommodation. The requirements listed below are representative, but not all-inclusive, of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Performs patient check-in process, verifies and updates demographics, verifies and updates insurance information on route slip and in Electronic Medical Records system.
Performs Route Slip and Day Sheet processes and procedures.
Scans and uploads Driver’s License and Insurance Cards.
Navigates and schedules patients in the Electronic Medical Records system.
Submits authorizations and/or creates tasks for patients.
Faxes/Scans and creates referral letters to PCPs or referring doctors.
Contacts patients to confirm and/or update appointments.
Performs patient check-out procedures.
Ability to perform backup protocol for processing patients in the event of system outages.
Collects and documents the patient’s chief complaint.
Verifies patient’s ocular and medical health history.
Documents any medications patient is taking.
Ability to perform a basic Visual Acuity (VA) assessment.
Ability to perform an intraocular pressure (IOP) test with a Tonopen unit.
Administer topical ophthalmic and dilation medications to a patient as directed.
Ensures a positive and professional environment where patients feel comfortable; prepares patients for treatment and assists doctors.
Maintains clean and orderly waiting area, including reading material/television.
Files charts, demographic forms, HIPAA Acknowledgement forms, insurance cards, etc. and ensures that they are accurately and completely uploaded into the Electronic Medical Records system.
Receives supply deliveries and rerouting them to appropriate staff.
Maintain an appropriate professional appearance and demeanor in accordance with Company policies.
Keep commitments and keep the direct supervisor informed of work progress, timetables, and issues.
Maintain strict compliance with State, Federal, and other regulations (e.g., OSHA, WC, HIPAA, ADA, FEHA, DOL, HR policies and practices).
Other duties as assigned by management.
Requirements:
REQUIRED:

High School education, GED or equivalent. Valid driver’s license and automobile insurance. Ability to travel to other clinics as assigned.

DESIRABLE:

Experience in the Ophthalmic or Optometric Industry. Experience in a medical office and/or customer service.

CERTIFICATES/LICENSES/REGISTRATIONS:

A valid Driver’s License may be required based on clinic location(s).

Pay: $21-23/hr

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.