Job ID: 1789216
Reference Code: CoreyMedical-Billing Admin6-2
Job Summary
We are seeking a detail-oriented Medical Billing Administration professional for a temp-to-perm opportunity in Grand Island, NY. This role supports a Medical Bill Review Department with the accurate intake, organization, review, and processing of medical bills and claims documentation.
The Medical Billing Administrative Assistant will play an important role in supporting compliance with New York State Workers’ Compensation and No-Fault billing regulations. This is a strong opportunity for candidates with medical billing experience who enjoy administrative accuracy, claims documentation, regulatory review, and cross-team communication.
This position offers a professional, fast-paced, and compliance-focused environment with structured onsite training and the opportunity to move into a hybrid schedule after training. The team values reliability, accuracy, positive communication, and a strong work ethic. Candidates who enjoy working with supportive leadership, collaborative teams, and clear processes may find this to be an excellent long-term career opportunity.
Key Responsibilities
- Support daily operations within the Bill Review Department by organizing, tracking, and processing medical billing documentation.
- Review claims and bill review files to confirm documentation supports billed services and meets client guidelines.
- Ensure bill review activity aligns with NYS Workers’ Compensation and No-Fault billing regulations.
- Monitor bill review inventory, claim status, referrals, and completed work to support timely processing.
- Handle incoming and outgoing emails, letters, faxes, invoices, and related documentation with accuracy and professionalism.
- Communicate with adjusters, coders, internal teams, and external partners to resolve billing, documentation, or claim-related issues.
Compensation and Benefits
- Pay: $20 to $21 per hour.
- Employment type: Contract/temporary, temp-to-perm.
- Schedule: Monday through Friday, 8:00 AM to 4:30 PM.
- Location: Grand Island, NY.
- Work arrangement: Fully onsite for 3 to 6 months of training, then hybrid with 1 to 2 onsite days per week on a rotating schedule.
- Benefits upon conversion: 3% matching 401(k) with company contribution, 10 PTO days plus 5 NYS sick days, and health and dental insurance plans available.
Equal Opportunity Employer / Disabled / Protected Veterans
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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Admin Assistant – Medical Bill Review
Location: Grand Island, NY (Hybrid)
Schedule: Monday–Friday, 8:4:30 PM
Pay: $20–$21/hour
Employment Type: Temp-to-Perm
Position Overview
The Medical Billing Administrative Assistant plays a critical role in supporting the medical claims review process, ensuring accurate intake, organization, and documentation of medical bills. This position directly supports compliance with NYS Workers’ Compensation and No-Fault billing regulations while facilitating communication between internal teams and external partners. The ideal candidate brings experience in Workers’ Compensation fee schedules, No-Fault insurance billing, and strong administrative capabilities.
Key Responsibilities
• Administrative Support — Assist the Bill Review Department to maintain smooth daily operations.
• Regulatory Compliance — Ensure all bill reviews comply with NYS Workers’ Compensation and No-Fault regulations.
• Inventory Management — Track, monitor, and prioritize bill review inventory and claim status.
• Case Review — Review claims to confirm documentation supports billed services.
• Document Processing — Handle incoming/outgoing emails, letters, faxes, and invoices per client guidelines.
• Cross-Team Communication — Collaborate with adjusters, coders, and internal teams to resolve billing or documentation issues.
• Customer Service — Maintain professional, positive interactions with internal and external partners.
• Project Support — Assist leadership with assigned tasks and cross-department collaboration.
• Referral & Inventory Coordination — Help assign referrals and ensure completed work is processed accurately.
• Adaptability — Adjust to shifting priorities with urgency and accuracy.
Workplace Structure
Training: 3–6 months fully onsite
Hybrid Schedule After Training: 1–2 days per week onsite, rotating
Environment: Professional, fast-paced, compliance-driven
Ideal Candidate Profile
• Medical Billing Experience — Minimum 1 year (required)
• Workers’ Comp & No-Fault Knowledge — Required experience with fee schedules and billing rules
• Coding Familiarity — Understanding of CPT, ICD-10, and HCPCS
• Microsoft Office Proficiency — Excel, Outlook, Word, Access
• Bill Review Systems — Strataware experience preferred
• Regulatory Knowledge — Familiarity with NYS Workers’ Comp and No-Fault billing preferred
• Detail Orientation — Strong accuracy and organizational skills
• Multitasking Ability — Comfortable in a fast-paced environment
• Communication Skills — Clear, professional, and collaborative
• Work Ethic — Positive attitude, reliability, integrity, and strong work ethic
Benefits Upon Conversion
3% matching 401(k) with company contribution
10 PTO days plus 5 NYS sick days
Health and dental insurance plans available