Coordinator – Maintenance & Operations Support
Role Summary

We are supporting a search for a Coordinator to join a large, highly regulated operations environment within the transportation sector. This is a high-visibility administrative and operations support role that partners closely with senior leadership across multiple functional teams.

This position plays a key role in keeping day-to-day operations running smoothly by supporting leadership with scheduling, coordination, documentation, systems, and process support. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced, operational setting.

This is an individual contributor role with broad exposure to leadership and cross-functional teams.

What You’ll Do

Support department leadership with the creation, organization, and publishing of metrics, policies, and operational documentation

Maintain and update SharePoint sites, ensuring content is accurate, organized, and accessible

Manage complex calendars for senior leaders, including coordinating schedules with internal partners, executives, and external vendors

Coordinate meeting logistics for on-site and off-site meetings, including rooms, equipment, and catering

Support new employee onboarding by coordinating access, badging, tools, and workspace readiness

Coordinate uniform and equipment needs for operational teams

Process vendor invoices and partner with Accounts Payable to ensure timely payment

Manage office supplies and general administrative needs for assigned teams

Support employee engagement and recognition initiatives

Assist with additional administrative and operational projects as needed

What Makes Someone Successful in This Role

Comfortable supporting Director-level leaders or above in a dynamic environment

Highly organized with strong attention to detail and follow-through

Confident juggling multiple priorities while meeting deadlines

Able to work independently while collaborating closely with cross-functional partners

Discreet, professional, and comfortable working with sensitive information

Required Experience

Experience supporting senior leadership with complex calendaring and coordination

Strong experience managing and updating SharePoint sites and content

Proven administrative or operations support experience in a fast-paced, regulated, or operations-driven environment such as aviation, manufacturing, logistics, transportation, or similar

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.