Job Summary
A well-established law firm in Downtown Los Angeles is seeking an experienced Litigation Secretary to support a busy and sophisticated litigation practice. This direct hire opportunity is ideal for a detail-oriented legal professional who thrives in a fast-paced law firm environment and has strong experience with court filings, litigation document production, calendaring, and attorney support.
The Litigation Secretary will work closely with attorneys, paralegals, firm leadership, and internal administrative teams to keep cases moving efficiently and accurately. This role offers a stable, professional environment with supportive leadership, collaborative colleagues, and meaningful exposure to complex litigation matters. Candidates who enjoy high-quality legal work, organized processes, and being a trusted resource to attorneys will find this opportunity especially rewarding.
Key Responsibilities
- Draft, edit, format, and prepare legal correspondence, discovery responses, pleading shells, and litigation documents.
- Prepare Tables of Contents and Tables of Authorities while ensuring documents are accurate, polished, and court compliant.
- Manage court filings in state, federal, and appellate courts while tracking deadlines and procedural requirements.
- Coordinate depositions, court reporters, hearings, attorney calendars, and case-related scheduling.
- Support attorneys and paralegals with trial preparation, hearing binders, litigation support, and case file organization.
- Handle client communications, screen calls, process time entry, and complete administrative duties including filing, scanning, copying, and faxing.
Compensation and Benefits
- Salary range: $96,000 to $110,000 per year.
- Job type: Direct hire.
- Location: Downtown Los Angeles, CA 90071.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Support a busy litigation practice through document preparation, court filings, scheduling, and case workflow coordination.
- Manage litigation deadlines, attorney calendars, client communications, and administrative case support.
- Prepare court-compliant pleadings, discovery documents, Tables of Contents, Tables of Authorities, and trial materials.
- Coordinate filings and procedural requirements across state, federal, and appellate courts.
- 3 to 5 years of experience as a Litigation Secretary, Legal Secretary, or similar litigation support professional.
- Strong knowledge of California state court, federal court, and appellate filing procedures.
- Excellent legal document formatting, proofreading, editing, and production skills.
- Experience preparing litigation pleadings, correspondence, discovery responses, and trial-related materials.
- Strong calendaring, deadline tracking, organizational, and follow-through skills.
- Professional communication skills with the ability to interact effectively with attorneys, paralegals, clients, court personnel, and internal teams.
- Ability to manage competing priorities in a fast-paced law firm environment with accuracy and discretion.
Preferred Qualifications
- Prior experience supporting complex litigation matters in a law firm environment.
- Experience preparing Tables of Contents and Tables of Authorities for court filings.
- Familiarity with trial preparation, hearing binders, litigation support, and case file organization.
- Experience supporting multiple attorneys or practice groups with high-volume litigation workflows.