Litigation Legal Secretary

Direct Hire | 100% Onsite (Seattle, WA) | Washington State Residents Only

Compensation: $80,000 – $85,000 per year (DOE)
Schedule: Monday – Friday, 8 AM – 5 PM (1-hour lunch from 12 PM – 1 PM)

About the Role

We are seeking a Litigation Legal Secretary to join a highly respected Seattle-based law firm. This is a direct hire role with training and long-term growth opportunities in a supportive and professional environment. The firm provides a collaborative, close-knit atmosphere where employees are supported, valued, and encouraged to grow. Many team members have been with the firm for years, contributing to a culture of trust, mentorship, and shared success.

Why Join Us?

Established firm with growth potential – develop long-term career stability with mentorship from senior staff.

Full benefits package – including health, dental, vision, retirement contributions, PTO, paid holidays, and ORCA transit card.

Collaborative environment – close-knit team that values initiative, independence, and confidence.

Professional development – ongoing training from senior coordinators and resources to build your expertise.

Position Overview

The Litigation Legal Secretary will provide high-level administrative support to attorneys and litigation teams, ensuring smooth operations across case preparation, filings, and client management. You will play a vital role in trial preparation, e-filing, and coordination of critical case logistics, while also supporting firm-wide administrative needs.

Key Responsibilities

File legal documents in Washington State and Federal Courts.

Support litigation teams with trial preparation, case file organization, and deadline management.

Coordinate logistics for meetings, depositions, and conferences.

Maintain attorney calendars and contacts using Microsoft Outlook.

Draft, edit, and organize legal documents, correspondence, briefs, contracts, and pleadings.

Process dictation and archive client matters.

Provide client intake support and assist with non-billable administrative tasks.

Collaborate with attorneys and staff on firm-wide projects as needed.

Required Skills & Qualifications

Washington State litigation experience REQUIRED (King County preferred).

Minimum 2+ years’ experience as a Litigation Secretary or Legal Administrative Assistant.

Strong knowledge of e-filing systems, discovery processes, and trial preparation.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), shared drives, and case/document management software.

Excellent communication, organization, and attention to detail.

Ability to handle a high-volume workload and meet performance expectations within 3 months.

Professionalism, confidentiality, and adaptability for occasional overtime.

Abilities & Workplace Expectations

Strong verbal and written communication skills.

Comfortable working independently and with minimal supervision.

Ability to operate standard office equipment and maintain productivity for extended periods.

Dress code: Professional attire for court appearances, business casual for office days, and casual Fridays (jeans allowed).

Training & Support

Direct mentorship from senior litigation staff with years of experience.

Hands-on training covering calendar management, scheduling, filing systems, and internal procedures.

Access to detailed desk guides and job aids for smooth onboarding.
Benefits

Competitive salary ($80k–$85k DOE)

Full medical, dental, and vision insurance

401(k) retirement plan with employer contributions

Generous paid time off (PTO) and firm-wide holidays

ORCA transit card option (parking available at employee cost)

Long-term career growth in an established Seattle firm

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.