We are seeking an experienced Litigation Legal Assistant (Secretary) to provide direct support to a team of attorneys handling employment-related defense litigation. This role involves assisting attorneys in complex legal tasks, working collaboratively in a team-oriented environment, and ensuring high-quality legal services. This is an onsite position in Orlando.

Direct hire
On-site
Orlando, FL 32801
Monday - Friday
8:30am-5:00pm
65,000 to 70,000

Main Responsibilities

Manage office correspondence and administrative tasks, including answering calls, communicating with clients, court clerks, and vendors, responding to emails, and monitoring client deadlines and attorney calendars.
Assist attorneys in all phases of the litigation discovery process, including preparation for hearings, arbitrations, and trials; perform bates numbering, redacting, and e-filing with state and federal courts.
Process monthly expense reports and accurately enter, review, and revise timekeeper entries when requested.
Format and proofread legal documents for grammar, spelling, and completeness prior to filing or distribution.
Maintain and organize both physical and electronic files.
Exercise good judgment and organizational skills to handle and disseminate information for clients and attorneys.
Coordinate meetings and events such as arbitrations, depositions, and mediations.
Oversee conflict checks and client intake for new matters.
Complete multiple assignments and deadlines professionally, seeking assistance when necessary.

Qualifications

Ability to type at least 65 WPM.
High school diploma or equivalent required; associate or bachelor’s degree preferred.
Minimum four years of solid defense litigation experience, including familiarity with Florida and Federal Rules of Civil Procedure.
Intermediate to advanced skills in MS Office (Word, Excel, PowerPoint, Outlook); experience with time entry, e-filing, and electronic document management systems preferred.
Excellent interpersonal, communication, writing, and grammar skills.
Ability to work under pressure and meet deadlines with quick turnaround times.
Positive, “can-do” attitude when interacting with clients, co-workers, and attorneys.
Proven organizational skills, dependability, initiative, flexibility, resiliency, and a professional demeanor.


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.