This role provides direct support to legal and government affairs staff through scheduling, database management, billing, and lobby day coordination. We're seeking a proactive Administrative Assistant to support the Government Affairs team with client communications, legislative coordination, and operations.

Responsibilities

Serve as primary point of contact for clients and legislative offices
Manage meeting schedules, calendars, and lobby day logistics
Perform database entry, maintenance, time tracking, and billing
Provide direct administrative support to government affairs staff
Handle general office operations and special projects as needed

Qualifications

Proficient in Microsoft Office Suite and web-based meeting platforms (Zoom, Teams)
Legislative process knowledge or experience with NYS Legislature, lobbying, law firms, or membership organizations preferred
Associate degree or higher, or 2+ years related administrative experience
Exceptional verbal and written communication skills
Strong organizational skills, time management, and self-starter mindset
Ability to meet deadlines and adapt to shifting priorities
Collaborative team player comfortable in fast-paced settings

Schedule

Monday–Friday, 9 AM–5:30 PM (40 hours/week)

Compensation & Benefits

Pay Range: $22–$25 per hour
Generous health insurance coverage
Employer-paid life and long-term disability insurance
Voluntary dental and vision benefits
Convenient downtown parking provided

Be the backbone of the government affairs team. Apply now!

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.