Pay Rate: $19.00 – $20.00/hr
Location: 50 North Laura St., Suite 3300, Jacksonville, FL 32202
Interview Type: Virtual
Dress Code: Smart Business Casual
Driving Required: No (Occasional walking to courthouse for document delivery)
Parking: Provided
Vaccines Required: None

Client is seeking a professional and detail-oriented Legal Site Supervisor to oversee day-to-day office services operations within a busy legal office environment. This position will supervise a small onsite team while actively supporting legal office functions including copy/print services, records management, mail operations, hospitality support, conference room coordination, and legal document handling.The ideal candidate will have prior legal industry experience, strong leadership abilities, excellent customer service skills, and the ability to communicate professionally with attorneys, partners, court personnel, vendors, and staff.

Key Responsibilities
Supervise daily operations for a 1–3 person legal office services site
Support copy, scanning, production, mail, shipping, hospitality, reception backup, and facilities operations
Handle confidential and time-sensitive legal documents
Coordinate legal document delivery to courthouses and related locations
Assist with legal records management and workflow processes
Manage scheduling for offsite trial support, labor, supplies, and equipment
Provide employee guidance, workflow training, and operational support
Monitor productivity, quality standards, deadlines, and site profitability
Maintain accurate payroll/timekeeping records and reporting
Support invoice tracking, billing, and month-end reporting activities
Serve as the primary point of contact for end-user issues and service resolution

Preferred Qualifications
High school diploma or GED required
2+ years of related experience required
Prior legal industry experience strongly preferred
Familiarity with legal workflows, court systems, filings, depositions, transcripts, discovery, briefs, and closing binders
Experience using legal software, document management systems, and cost recovery systems such as Copitrak or Equitrac preferred
Proficiency in Microsoft Word, Excel, PowerPoint, Adobe PDF, and legal office technology

Skills & Abilities
Strong organizational and multitasking skills
Leadership and employee training experience
Excellent customer service and communication skills
Ability to prioritize deadlines in a fast-paced legal environment
Strong attention to detail and confidentiality
Comfortable working with legal professionals and senior-level staff
Technical aptitude with office equipment and production machinery

Physical Requirements
Primarily office-based environment
Regular standing, walking, bending, reaching, and carrying materials
Ability to lift up to 50 lbs. when needed

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.