We are seeking a Document Services & Site Operations Specialist to support a professional legal office in Bellevue, WA. This is a full-time, temporary assignment ideal for candidates with strong scanning and document-handling skills who are comfortable managing site operations independently.

The primary focus of this position is backfile scanning of legal documents, with additional responsibilities in reception and hospitality support. While the site includes other client personnel, this position will operate as a single-person site role, requiring initiative, organization, and professionalism.

Key Responsibilities

Document Services (Primary Focus):

Prepare physical documents for scanning (removing staples, sorting, organizing).

Operate advanced scanning equipment to digitize legal records.

Conduct quality control checks to ensure accuracy and completeness of scanned files.

Label and organize boxes for storage or shipment after scanning.

Handle sensitive legal records with discretion, ensuring compliance with firm protocols.

Work with legal-specific systems and processes, including closing binders, depositions, charge-back systems, and court delivery protocols.

Reception & Hospitality (Secondary Focus):

Welcome visitors and provide concierge-level service.

Prepare and schedule meeting rooms, including supplies, beverages, and tech setup.

Answer incoming calls and assist with general clerical tasks.

Maintain a professional, organized lobby and workspace.

Support light hospitality needs such as coffee, water, catering, and supply ordering.

Build strong working relationships with partners, paralegals, and legal staff while maintaining discretion and professionalism.

Qualifications

High school diploma or GED required.

2+ years of experience in a related field; legal industry experience strongly preferred.

Skilled in operating advanced scanning equipment and handling complex document projects.

Strong organizational, time management, and independent problem-solving skills.

Professional communication skills with the ability to interact with executive-level clients.

Familiarity with legal terminology, document handling standards, and procedures.

Ability to manage site operations independently, including reporting and compliance.

Experience supporting trial preparation (equipment, labor, supplies) is a plus.

Additional Information

Reports directly to the Area Manager, Operations.

May assist with invoicing and month-end reporting.

Must be comfortable working under tight deadlines with highly confidential materials.

This is an excellent opportunity for someone who thrives in a professional legal environment, enjoys working independently, and is detail-oriented in document management.




Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.