We are seeking a detail-oriented Workers’ Comp Administrative Assistant to provide comprehensive administrative support to our Workers’ Compensation department. This role supports the WC Manager, supervisor, and paralegals by managing discovery document service requests, preparing correspondence and legal filings, and maintaining accurate attorney service lists for each case. The Administrative Assistant plays a key role in keeping cases organized, deadlines met, and documentation properly prepared and served. Primary responsibilities include sending and following up on authorization packets for new clients; preparing Applications for filing with the Workers’ Compensation Appeals Board; compiling medical records for experts and document productions for defendants; preparing deposition packets; updating and serving Notices of Representation, denial letters, and appearance sheets; and handling filing and service of medical-legal reports through EAMS. The position also involves calendaring per managing attorney directives, scanning and saving documents to internal systems, preparing informal conference folders and notices, updating service lists and case information, processing copy fee requests, drafting document production letters, fulfilling service requests, and assisting with subpoena responses for related civil matters. Accuracy, organization, and timely service to both internal and external parties are essential to this role. The ideal candidate will have a Bachelor’s degree or one to two years of office experience and/or training, or an equivalent combination of education and experience. One to two years of office experience is required, with law firm or workers’ compensation experience preferred. Proficiency with WordPerfect, Microsoft Word and Excel, and database applications is necessary, along with the ability to work under intense deadlines, multitask effectively, and collaborate as part of a team. Bilingual fluency in English and Spanish is required. This position uses standard office equipment and includes responsibility for completing check requests for document ordering. The Administrative Assistant serves as an important point of contact, ensuring timely provision of documents to help move cases efficiently toward resolution. Remote MUST LIVE IN CA.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.