Legal Assistant – Complex Litigation (Hybrid – Philadelphia Area)

Our client, a well-established business and litigation law firm, serves clients nationwide, including Fortune 200 companies, large privately held businesses, municipal entities, and organizations in diverse industries. The firm is known for delivering practical, efficient, and client-focused representation.

On behalf of our client’s Philadelphia office, we are seeking a highly experienced Legal Assistant to provide secretarial and administrative support to multiple attorneys. The primary focus will be white collar litigation, health care fraud, and commercial litigation, with additional support in product liability, insurance defense, and employment law.

Primary Responsibilities:

Transcribe, compose, format, edit, proofread, and finalize a wide range of documents, correspondence, pleadings, and reports.
Open and organize new files, conduct conflicts checks, prepare file setups, and maintain glance sheets and litigation profiles.
Prepare and file pleadings—including Appearances, Answers, and pretrial/dispositive motions—in state and federal courts.
Coordinate and calendar trial dates, arbitrations, jury trials, depositions, inspections, and related deadlines with status updates.
Handle incoming mail, enter daily time entries, submit vendor invoices, maintain attorney calendars, arrange travel, and process expense reports.
Review and edit prebills in compliance with client billing guidelines.

Qualifications:

Minimum 5 years of experience supporting attorneys in complex litigation (white collar, health care fraud, commercial litigation, product liability, insurance defense, and/or employment law preferred).
Solid experience with state and federal court procedures, including CM/ECF filings in Pennsylvania and New Jersey.
Exceptional attention to detail and strong organizational skills.
Proven ability to manage multiple priorities, meet tight deadlines, and handle high-volume workloads.
Excellent oral and written communication skills with professional demeanor when interacting with attorneys, staff, and clients.
Proactive, forward-thinking, team-oriented, and able to work independently with sound judgment.
Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel); experience with iManage and Prolaw is a plus.

Details:

Hybrid schedule: Monday, Wednesday, and Friday in-office; Tuesday and Thursday remote.
Competitive salary (highly negotiable and flexible—our client is prepared to offer above-market compensation for the right candidate).
Comprehensive benefits package including health, dental, vision, life and long-term disability insurance, and 401(k).

If you are a seasoned legal assistant with strong litigation support experience and are interested in this opportunity, please apply directly or contact us for more information. Our client values diversity and fosters a collegial, inclusive work environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.