Our Client is seeking a highly skilled and detail-oriented Legal Administrative Assistant to provide comprehensive administrative and legal support to attorneys and paralegals. This role is essential to the daily operations of our practice and requires someone who is proactive, organized, and experienced in the demands of a legal environment.

This is not an entry-level role. Only candidates with 2–4 years of direct legal administrative experience will be considered. Because this position is 100% onsite, applicants must currently live within a commutable distance to downtown Seattle.

Key Responsibilities
Legal & Administrative Support
Prepare, edit, proofread, and format legal documents including pleadings, motions, discovery materials, agreements, and correspondence
Manage attorney calendars, schedule meetings, coordinate deadlines, and track critical dates
Assist with state and federal court filings, including e-filing and physical submissions
Maintain and organize case files (physical and electronic) in accordance with firm protocols
Support paralegals with document production, discovery organization, and file preparation
Draft routine correspondence and assist with document revisions

Client & Office Coordination
Serve as a professional point of contact for clients, opposing counsel, and internal staff
Answer and route calls, manage incoming/outgoing mail, and coordinate conference rooms
Assist with client intake, meeting preparation, and general office operations
Handle confidential information with discretion and professionalism

Billing & Operational Support
Assist with attorney time entry, billing edits, and monthly invoice preparation
Track expenses, process reimbursements, and support administrative workflows
Ensure compliance with firm procedures and contribute to process improvements

Required Qualifications:
These qualifications are mandatory. Candidates who do not meet them will not be considered.
2–4 years of experience in a law firm or legal department
Direct experience supporting attorneys and/or paralegals
Strong understanding of legal terminology, court procedures, and document formats
High proficiency with Microsoft Office (Word, Outlook, Excel) and legal document management systems
Experience with Washington state and federal e-filing systems
Familiarity with billing and timekeeping software
Ability to manage multiple deadlines in a fast-paced environment
Exceptional attention to detail, grammar, and document accuracy
Strong written and verbal communication skills
Ability to work onsite Monday–Friday
Must be local to the Seattle area and able to commute reliably
Candidates without legal experience or outside the local area will not be reviewed.

What We Offer
A professional, supportive, and collaborative work environment
Opportunities for skill development and long-term growth
Competitive compensation and benefits package
A stable firm with strong leadership and a commitment to excellence

How to Apply
Please submit your formal resume- not your Indeed resume. Please be prepared to provide references confirming your skills and experience!


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.