Job ID: 1799980
Reference Code: DF-Hybrid/Accounts-Payable Specialist
Job Summary
We are seeking an experienced Accounts Payable Specialist for a direct hire opportunity in Malibu, CA. This role is ideal for a detail-oriented accounting professional who enjoys accurate invoice processing, vendor communication, payment support, reconciliations, and organized financial documentation.
The Accounts Payable Specialist will support a professional accounting environment where accuracy, confidentiality, responsiveness, and teamwork are essential. This is a great opportunity to join a stable team with supportive leadership, clear accounting processes, and the chance to contribute to process improvements, month-end close activities, audit support, and vendor management.
Key Responsibilities
- Review submitted invoices for proper approvals, coding, policy compliance, and internal control requirements.
- Enter approved invoices accurately and timely into accounting systems, including Yardi Voyager, QuickBooks, and related programs.
- Process approved online vendor payments, maintain payment confirmations, and organize supporting documentation.
- Respond to vendor and internal team inquiries, research payment status, and resolve accounts payable issues promptly.
- Review weekly accounts payable aging reports, support month-end close, and assist with reconciliations.
- Manage vendor documentation, including W-9 forms, Certificates of Liability Insurance, new vendor setup, audit support, and 1099 preparation.
Compensation and Benefits
- Pay: $35.00 per hour.
- Job Type: Direct hire.
- Location: Malibu, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Review, code, and process accounts payable invoices with a high degree of accuracy.
- Support vendor payments, payment confirmations, invoice statements, and vendor issue resolution.
- Assist with month-end accounts payable close, reconciliations, aging report review, audit support, and 1099 filing.
- Maintain organized records for invoices, reports, vendor documentation, and payment activity.
- At least 3 years of accounts payable experience.
- Bachelor's degree in Accounting or a related field desired, or equivalent relevant experience.
- Intermediate to advanced Microsoft Office skills.
- Intermediate to advanced Excel skills, including pivot tables and VLOOKUPs.
- Experience with QuickBooks Desktop and/or QuickBooks Online.
- Ability to determine proper general ledger, entity, and property coding.
- Strong attention to detail, organization, prioritization, and deadline management skills.
- Excellent analytical, problem-solving, communication, and customer service skills.
- Ability to interact professionally with employees, management, executives, and vendors.
- High ethical standards with the ability to handle sensitive and confidential information with discretion.
- Flexible, adaptable, patient, and able to maintain composure in a dynamic work environment.
- Initiative to identify opportunities for process improvement and efficiency.
Preferred Qualifications
- Experience with Yardi Voyager.
- Accounts payable experience in a property, real estate, multi-entity, or business services environment.
- Experience creating new vendor records and managing vendor compliance documentation.
- Experience supporting year-end audit preparation and 1099 reporting.