HR & Accounting Support Specialist
Schedule: 9:5 • Temp-to-Hire • Employee-Owned Company with Excellent Benefits
Poway, CA

Job Overview
We are seeking a highly organized and detail-oriented Accounts Payable & HR Administrative Coordinator to support our finance and administrative operations for two related construction companies. This role blends accounts payable, HR onboarding, administrative support, and payroll/labor compliance backup responsibilities. The ideal candidate will have hands-on construction AP experience, strong job-costing knowledge, and the ability to assist with HR documentation, employee communication, and office support tasks. Prior experience with DoD bids, military base badging, or government compliance is a plus.

Key Responsibilities
Accounts Payable
Process and manage all AP transactions, including invoice verification, coding, and payment processing.
Review invoices for accuracy, completeness, and proper supporting documents.
Maintain accurate vendor records, lien waivers, insurance certificates, bonds, and contract documents.
Utilize QuickBooks; experience with Procore, Textura Payment Management, and construction job-cost accounting preferred.
Reconcile credit card statements and support project cost tracking.
Ensure AP aging, AR reports, and job-cost reports balance with the general ledger.
Enter financial paperwork such as change orders, subcontractor pay apps, and cost adjustments.
Support month-end closing tasks and reporting as directed by the Controller.

HR & Onboarding Support
Assist with new hire onboarding, including collecting IDs and I-9 documentation, ensuring HR compliance, and maintaining employee files.
Track employee certifications, badges, renewals, and required documentation for job sites.
Communicate with employees regarding missing documents, HR updates, and general inquiries.
Support HR with tracking attendance, employee status changes, and compliance documentation.
Assist with labor compliance requirements as needed.

Administrative & Office Support
Provide front office support, including answering phones, filing, scanning, and maintaining organized records.
Assist with general administrative tasks and cross-department communication.
Support internal departments with documents, reports, and project coordination needs.

Payroll & Labor Compliance Backup
Provide backup support for payroll processing as needed.
Assist with collecting timecards, reviewing hours, and maintaining labor compliance documents.

Additional Preferred Experience
Experience preparing documentation for DoD bids or working on base projects.
Ability to obtain military base access and support badge processing for employees.

Education, Experience & Skills
3+ years strong AP experience in construction is required.
Associate’s or bachelor’s in Accounting, Business, or related field preferred (or equivalent experience).
Proficiency in QuickBooks and Excel; familiarity with Procore and Textura is a plus.
Experience with HR onboarding, employee documentation, and compliance tracking.
Strong communication skills and ability to work both independently and collaboratively.
Exceptional attention to detail, accuracy, and organization in a fast-paced environment.
Ability to manage multiple tasks and deadlines with professionalism.


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.