Position Summary
We are seeking a Staff Accountant to join a fast-growing construction organization. This is a hands-on, high-impact role for someone who wants to be deeply involved in day-to-day operations and support continued growth. This position goes beyond routine accounting duties and plays a central role in keeping financial operations accurate, timely, and organized.

Key Responsibilities

Accounts Payable

Vendor setup, including collection of W-9s

Enter payments made via ACH, check, and credit card into QuickBooks and invoice log

Submit issued checks for positive pay processing and serve as backup for this function

Maintain payment calendar and ensure timely payments

Complete invoice coding sheets and obtain required approvals

Manage full-cycle accounts payable and ensure accurate vendor payments

Issue checks and submit for Accounting Manager approval

Cash Receipts

Record daily cash receipts in accounting system and invoice log

Send daily collection updates to leadership

Prepare weekly deposits

Reconcile invoice log to accounting system weekly

Billings and Collections

Prepare weekly invoices, including hours for monthly billings

Prepare weekly and monthly billings per contract terms

Submit invoices via email and client payment platforms such as Textura or GC Pay

Proactively follow up on payments and report accounts receivable status weekly

Prepare weekly accounts receivable aging reports

Save pending sales reports and invoices monthly

Prepare conditional and unconditional lien waivers for management approval and notarization when required

Payroll

Process weekly payroll for 200+ employees across multiple job sites and entities

Handle final, additional, correctional, and replacement checks

Import payroll journal entries into QuickBooks

Upload payroll to positive pay

Process employee expense reports

Set up new employees in payroll and accounting systems

Update pay rates and payroll deductions as needed

Print, stuff, and mail payroll checks and ACH stubs as backup

General Accounting and Office Support

Customer and job setup in accounting, payroll, and internal systems

Monitor accounting inboxes

Participate in one-on-one meetings, department meetings, and staff meetings

Perform daily bank reconciliations

Prepare and distribute weekly labor and jobsite reports to management

Create and update documentation for accounting procedures

Assist with reporting requests and special projects as assigned

Skills and Experience

3 to 5 years of professional accounting experience, construction accounting preferred

Strong problem-solving skills with a process improvement mindset

Proficiency in QuickBooks, payroll systems, and Microsoft Office

Excellent organizational, communication, and interpersonal skills

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.